AHO specialist - who is he? Administrative and economic department: structure, employees, management. Operating regulations of the structural unit "Aho department" general provisions Who is the head of Aho

Success awaits a company only with a first-class level of organization. It is necessary to properly resolve not only core issues, but also economic ones. The offices must be stocked with office supplies, the premises must be prepared for meetings, and the vehicles must be filled with fuel. Ultimately, this creates the preconditions for increasing the productivity of employees. The company's rear is covered.

AXO-shnik: functional responsibilities of a specialist

What exactly does the head of the economic department do? The list of requirements for a specialist is quite wide - a lot depends on the size of the company and the area in which it is represented. In general, he supervises leasing issues, is responsible for interaction with supervisory structures, and manages the work of service personnel in office or industrial premises. The responsibilities of the head of the administrative office include ensuring the functioning of the head office, purchasing furniture, office equipment, and consumables. The strong personal qualities of an employee applying for this vacancy should be communication skills, exactingness, stress resistance, and high self-organization.

Are recruiters looking for the company as the head of the administration?

Effective methods of searching for the head of the business department from managers allow you to quickly solve the “personnel shortage”. During the preliminary meeting, the client outlines a list of requirements. The staff of the recruitment agency is already looking for an applicant who best suits the stated criteria. Managers of the recruiting company select the most suitable applicants for the position, weed out random candidates, and conduct a preliminary conversation with those who have responded to the vacancy.

1. General Provisions

1.1. The head of the administrative office belongs to the category of managers.

1.2. Qualification requirements:
Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.

1.3. The head of the administrative office must know:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to administrative and economic services;
- structure of the enterprise and prospects for its development;
- procedure for maintaining time sheets;
- means of communication, computing and organizational technology;
- procedure and deadlines for reporting;
- means of mechanization of manual labor;
- the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services;
- basics of economics, labor organization, production and management;
- labor legislation;
- internal labor regulations;
- labor protection rules and regulations.

1.4. Appointment to the position of the head of the administrative office and dismissal from the position are made by order of the general director.

1.5. The head of the administrative office reports directly to the general director.

1.6. To ensure his activities, the head of the administrative and administrative organization is given the right to sign organizational and administrative documents of the Company on issues included in his functional responsibilities.

1.5. During the absence of the head of the administrative office (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the corresponding rights and bears responsibility for the improper performance of the duties assigned to him.

2. Job responsibilities

Head of Administrative Operations:

2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.).

2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air pipelines and other structures), and in the preparation of estimates of business expenses.

2.3. Organizes repairs of premises, monitors the quality of repair work.

2.4. Provides enterprise divisions with means of mechanization of engineering and management work, monitors their safety and timely repairs.

2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing the necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting.

2.6. Controls the rational use of materials and funds allocated for economic purposes.

2.7. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances.

2.8. Organizes business services for meetings, conferences, seminars and other events.

2.9. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.

2.10. Takes measures to introduce communications, computing and organizational technology.

2.11. Manages AHO employees.

3. Rights

The head of the administrative office has the right:

3.1. Request and receive from structural units information, reference and other materials necessary to perform the duties provided for in this Job Description.

3.2. Take measures when discovering disciplinary violations of subordinate employees and report these violations to the head of the enterprise to bring the perpetrators to justice.

3.3. In agreement with the head of the enterprise, attract experts and specialists in the field of administrative and economic activities for consultations, preparation of opinions, recommendations and proposals.

3.4. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.

3.5. Submit proposals for improvement of work related to the responsibilities provided for in these Instructions for consideration by management.

3.6. Require the management of the enterprise to provide organizational and technical conditions and prepare the established documents necessary for the performance of official duties.

4. Responsibility

The head of the administrative office is responsible for:

4.1. For improper performance or failure to fulfill one’s official duties as provided for in this Job Description, within the limits established by the current labor legislation of the Russian Federation.

4.2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.

Buy books on HR administration

Almost every large enterprise with more than 100 employees has an ACS. The meaning of this abbreviation is administrative and economic department. This service performs many functions in the company that are very important for ensuring the normal functioning of the company. The coordinated work of the employees of the Administration itself and its interaction with other departments are necessary for the prosperity of any organization.

The need for ACS

In small enterprises with a small number of employees and the volume of products produced or work performed, the functions of administrative management employees can be performed by secretaries and office managers. Medium-sized organizations also usually do not require the ACS service, the decoding of which is known to any student of the Faculty of Economics. At these enterprises, all issues related to ensuring the normal operation of the company are carried out by the supply manager. A full-fledged administrative and economic department exists only in large enterprises, where the number of employees is so high that one person simply cannot ensure the functioning of all departments in normal mode.

Functions of the unit

ACS performs many functions. The decoding of this abbreviation indicates the main issues that are within the competence of the department’s employees. They solve various economic problems, i.e., ensure the functioning of all other departments of the company. The employees of the administrative and economic department are in charge of:

1. Timely provision of the company with various material assets used for the work of the organization’s employees.

2. Organization of storage, issuance and accounting of various valuables acquired for the needs of the enterprise.

3. Organization of full maintenance of all company premises, control over the implementation of this maintenance, elimination of deficiencies.

4. Search for organizations and conclude contracts with them for the provision of utilities, maintenance of electrical networks, communication networks.

5. Timely repair of company premises and various property.

6. Monitoring compliance with fire safety rules.

7. Ensuring the necessary protection of company property.

8. Providing material and technical needs during meetings and meetings of delegations of other companies for negotiations.

9. Organization of favorable conditions for work and rest provided for by law for employees.

10. Financial liability for received goods and materials.

Some of the listed functions may be assigned to other departments or performed jointly with them. For example, protecting property and order in an organization may be the responsibility of the security service.

Department structure

The department is headed by the head of the administration. As a rule, he has a deputy who takes control of the execution of part of the work and also replaces the boss during his absence. There are several more employees subordinate to them. An ordinary AO specialist may be responsible for a specific area of ​​the company’s activities, or he may simultaneously solve several problems together with his colleagues. The list of functions of both the head of the calving department and his entire team is determined by the job description of the Administrative Office for each of the employees.

Head of Administrative Operations

The head of the administrative office bears full responsibility for the performance of the functions of the department. The decoding of this abbreviation is found in many orders of the general director of the company, since the division is assigned an extensive list of responsibilities. The head of the administrative and economic department must not only organize its work, but also monitor the implementation of all instructions given to employees.

Manager's powers

The head of the administration usually reports to the general director of the organization and has a large number of powers that allow him to carry out the instructions of the head of the company. In many organizations, he can, acting on behalf of the general director, independently resolve the following issues:

1. Conclude contracts for the supply of material assets and the provision of necessary organization of work with various third-party companies. The choice of these companies and the terms of cooperation are entirely under the control of the head of the administrative office.

2. Distribute official responsibilities among employees within their department and in accordance with the labor regulations adopted in the organization and job descriptions of employees.

3. Conduct personnel selection for the administrative and economic department, evaluate the quality of work of your employees.

Material liability

Employees of the AHO (this abbreviation means administrative and economic department), including the head of the department, are financially responsible for the valuables or funds transferred to them for temporary storage. Despite the fact that most payments to suppliers are now carried out by bank transfer, specialists can receive quite large sums for the purchase of various materials. If the enterprise has a warehouse in which items necessary for the organization’s activities are stored, then the administrative management employees who have access to it and are responsible for issuing valuables to other employees of the enterprise bear financial responsibility for it.

Collaboration with other departments

Almost all employees of various departments of a large organization have at least once encountered the abbreviation AHO, the decoding of which is familiar to everyone. Each structural unit of the company is associated with certain aspects of its activities:

1. Production department. The supply of equipment and various materials for the production of finished products is usually carried out by the supply department of the enterprise. However, the administrative and economic department ensures the functioning of the purchased means of labor. Its specialists monitor the uninterrupted supply of electricity, water and heat to production. AHO employees are also responsible for cleaning production areas.

2. Legal department. Employees of these structures are in constant contact with each other. The legal department receives for review and approval contracts that the head of the administrative management company plans to conclude. In turn, employees of the economic department provide normal working conditions for legal service specialists.

3. Accounting. AHO employees report to accounting employees for funds issued to them for the purchase of material assets or payment for contractors’ services.

General provisions

1. 
   The ACS department is a structural subdivision of the non-state educational institution “Russian Economic School” (hereinafter referred to as NES).
2. 
   The Administration and Management Department reports directly to the Vice-Rector for Management and Development.
3. 
   In its work, the Administration Department is guided by the Constitution and laws of the Russian Federation, the NES Charter, job descriptions, current NES policies, as well as these regulations.
4. 
   The methodological coordination of the department’s work is carried out by the head of the Administration Department.
5. 
   The work of the administration department is carried out in cooperation with other structural
   divisions of NES.
6. 
   All title documents related to the administration department, as well as
7. 
   job descriptions of department employees are approved by the vice-rector for management and development on the proposal of the head of the department.
8. 
   The implementation of specific tasks, functions and rights is carried out in accordance with job descriptions of department employees and work regulations prepared by the head of the department and approved by the vice-rector for management and development.
9. 
   The head of the department is appointed and dismissed by order of the Vice-Rector for Management and Development at NES.
10. 
    Head of Administrative Operations:
    1. 
       - manages all activities of the ACh, bears personal responsibility for the timely and high-quality implementation of the tasks and functions assigned to the ACh;
    2. 
       - carries out, within its competence, management functions (planning, organization, motivation, control), makes decisions that are binding on all employees of the administration;
    3. 
       - distributes functional responsibilities and individual assignments between administrative management employees, establishes the degree of their responsibility, and, if necessary, makes proposals to the head of the organization to change the job descriptions of employees subordinate to him;
    4. 
       - makes proposals to the management of the organization to improve the work of the administration, optimize its structure and staffing levels;
    5. 
       - participates in the selection and placement of administrative management personnel, makes proposals to the management of the organization on encouraging and imposing disciplinary sanctions on administrative management employees, sending them for retraining and advanced training;

1. 
   During the absence of the head of the administrative office, his duties are performed by his deputy (if available) or another employee appointed by order of the head of the organization.
2. 
   the head of the administrative maintenance organization or the person performing his duties has the right to sign documents sent on behalf of the administrative management organization on issues within its competence
3. 
   This position, structure and staffing schedule of the administration are approved by the head of the organization.

2.2. Organizational and methodological management and control of the activities of the organization’s structural divisions on issues of economic services, rational use of material and financial resources, and safety of the organization’s property.

2.3. Improving and introducing new methods of organizing work, including through the use of modern information technologies.

2.4. Participation in the preparation and execution of management decisions on issues of administrative and economic support of the organization’s activities.

2.6. Monitoring, within the limits of its competence, compliance with the sanitary and anti-epidemic regime, fire safety rules, safety standards, timely taking the necessary measures when facts of their violation are identified.

2.7. Maintaining relevant documentation provided for by current regulations, providing statistical and other information on the activities of administrative and administrative organizations within the established time limits.

2.8. Solving other problems in accordance with the goals of the organization.
Main functions of ACS
3.1. Planning, organization and control of administrative and economic support of the organization's activities.

3.2. Household maintenance and ensuring proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the organization's divisions are located, monitoring the serviceability of equipment.

3.3. Participation in the inventory of premises and equipment in order to monitor their safety and technical condition.

3.4. Repair of premises, quality control of repair work.

3.5. Providing organizational units with furniture, household equipment, means of mechanization of engineering and management work, monitoring their rational use, safety, and timely repairs.

3.7. Preparation of necessary documents for concluding contracts for work and provision of services by third parties.

3.8. Receiving and storing office supplies, household materials, equipment, inventory, providing them to the structural divisions of the organization, accounting for their expenditure and drawing up established reporting.

3.9. Monitoring the rational use of materials and financial resources allocated for economic purposes.

3.10. Landscaping, cleaning the area, participating in organizing NES events.

3.11. Housekeeping services for meetings, conferences, seminars and other events.

3.12. Organization of transport support for the organization's activities.

3.13. In accordance with current rules and regulations, organizing the operation and timely repair of technical equipment (electrical networks, air conditioners), uninterrupted supply of the organization’s premises with electricity, water, and monitoring their rational use.

3.14. Organization and provision of access control

3.15. Organization and control of storage facilities for various products of administrative and economic services.

3.16. Carrying out awareness-raising work among the organization’s employees aimed at ensuring the safety and maintenance of the organization’s premises and property in good condition, caring for equipment and economical use of material and energy resources (water, office supplies, consumables, etc.).

3.17. Carrying out fire-fighting and anti-epidemic measures.

3.18. Carrying out other functions within one’s competence in accordance with the goals and objectives of the organization.
4. Rights and responsibilities
4.1. AHO has the right:

Receive documents and other information materials received by the organization on your profile of activity for familiarization, systematic recording and use in your work;

Request and receive from the heads of the organization and its structural divisions the information necessary to perform the tasks and functions assigned to it;

Within the limits of their competence, carry out inspection and coordination of the activities of structural units on administrative and economic support issues, report the results of inspections to the management of the organization;

Make proposals for improving the forms and methods of work of the administration and the organization as a whole;

Participate in the selection and placement of personnel according to your profile;

Make proposals to the management of the organization for professional development, encouragement and imposition of penalties on employees of the administrative maintenance organization and other structural divisions of the organization in their field of activity;

Participate in meetings when considering issues of economic support for the organization’s activities.

4.2. The head of the administrative office is personally responsible for:

Carrying out the functions and tasks assigned to the Administration;

Organization of the work of administration, timely and qualified execution of orders, instructions, instructions from senior management, current regulations in their field of activity;

Rational and efficient use of material, financial and human resources;

The state of labor and performance discipline in the administration, the performance by its employees of their functional duties;

Compliance by AHO employees with internal regulations, sanitary and anti-epidemic regime, fire safety and safety regulations;

Maintaining documentation provided for by current regulatory documents;

Providing, in accordance with the established procedure, reliable statistical and other information about the activities of the administrative organization;

ACS readiness to work in emergency situations.

5 Department structure
The administrative and economic department is a structural subdivision of NES.

The AO is headed by the head of the department, who has the following employees subordinate to him:

Maintenance Engineer;

Head of the copying and printing center;

Mail forwarder;

Wardrobe attendant;
- office cleaner;

Security guard

Courier

Electrophotographer

Driver

Evening secretary

6. Areas of responsibility
AHO is responsible for:

Planning, organization and control of administrative and economic support of the organization's activities.
Failure to fulfill the assumed functions established by these regulations and amendments to it, as well as other legal documents;

Non-disclosure of confidential information located in a single information
NES system;
Each employee is personally responsible for:
Full and accurate performance of the duties assigned to him, established
job descriptions;
The manager has the right to hold any employee accountable for triple
failure to fulfill official duties, documented;
After three warnings, the employee is dismissed;
7. Working conditions
The Administration Department is a structural subdivision of NES and is subordinate to the general working

the schedule approved by NES, however, due to the nature of the work, employees may be required to work on weekends and holidays;

It is allowed to be late to the workplace no more than 15 minutes.

Being late by more than 15 minutes without explaining the reason, providing confirmation and notifying senior management is punishable by disciplinary action under existing labor legislation;

The position of head of the administrative and economic department (ACD), as a rule, exists in enterprises with more than 100 employees. In other cases, the functions of the head of the administration and the entire department are performed by the secretary (up to 25 people), as well as the office manager or supply manager (up to 100 people).

The head of the maintenance department supervises the work of repair teams (mechanics, plumbers, etc.), general workers, and cleaners. In relatively small organizations (up to 600 people), security, transport (drivers and mechanics) and warehouse services (storekeeper) usually fall under his command. In large enterprises and educational institutions, the position of the head of the administrative department corresponds to the position of the deputy director for administrative and administrative department or administrative department (administrative department or work).

Responsibilities of the head of the administrative office.

The head of the administrative office is responsible for the cleaning and maintenance of premises and associated areas, taking into account sanitary and fire safety standards. He organizes current and major repairs of buildings and enters into service contracts with utility and communication service providers. He provides workers with consumables for housekeeping and office supplies, and, in agreement with the director, with furniture and office equipment.

Work as the head of the administrative office assumes responsibility for servicing delegations visiting the enterprise.

The financial responsibility imposed by job responsibilities forces the head of the administrative office to work in close cooperation with the accounting department.

The head of the administrative office maintains reports on the activities of the department. Rewards, punishments, hiring and dismissal of department employees are carried out by the director on the recommendation of the head of the administrative office.

Such a variety of responsibilities requires the head of the administrative office to have high communication skills (the ability to communicate at any level), responsibility, discipline, punctuality, mobility, independence, and stress resistance. He must have skills in working with documents, universal engineering and technical knowledge.

Such a position can be applied for by a person with a higher professional or secondary specialized education and work experience in this field of at least 2 and 5 years, respectively. Most often, due to the specific requirements, these are males 30-45 years old (women occupy the positions of office manager and caretaker in small institutions). Depending on the region and the enterprise, the salary of the head of the administrative and maintenance department in Russia ranges from 1000 to 2000 in dollar equivalent.