Motivation
23.01.2024

Templates and samples of documents used when transporting goods by road. Sample

An application for cargo transportation is a document that must be filled out by a customer who wishes to use the services transport company for the transportation of inventory items. A sample application for cargo transportation can be downloaded below.

This contract application contains all the necessary columns to reflect information about the cargo that needs to be transported, about the customer and contractor, about the peculiarities of transporting this cargo, as well as the conditions of loading and unloading.

Many large transport companies allow customers to fill out a contract application through their website online, which is very convenient. The application form for the carriage of goods is filled out by both parties and then signed by a representative of each party.

Sample filling

The application form reflects information about the customer and the contractor. It is necessary to indicate the name of the organization of the transport company that receives the application and its contact information.

  • Name;
  • telephone;
  • address.

It is written down who will be the consignor and who will be the consignee.

Be sure to fill in the details of the place where the goods will be loaded - name of the place, address, phone number, contact person, day and time of loading. Similar data is recorded for the unloading location. This information is primarily needed for the driver who will transport the cargo. Contact information must be left.

Next, you need to indicate what kind of vehicle the customer needs to transport his cargo - the type of vehicle, the type of trailer or semi-trailer if necessary, carrying capacity, loading method and other points that are best clarified in advance, and not at the time of loading, when it turns out that the delivered vehicle not suitable for transporting this cargo.

It is also necessary to give a detailed description of the cargo that should be transported to the unloading point - its name, quantity, weight, volume, dimensions, special conditions of loading, unloading and transportation.

The contractor prescribes the cost of services, as well as payment terms.

The application agreement for the transportation of goods is completed by specifying information about the driver and the vehicle that will carry out the transportation.

Contract-application for cargo transportation by road transport

In accordance with the terms of the contract, the carrier assumes responsibilities for delivering the cargo entrusted to him to the place designated by the sender and transferring such cargo to a certain person. The shipper must pay for the service provided (clause 1 of Article 785 of the Civil Code of the Russian Federation).

It is a very common practice to formalize relations between the parties in the case of a one-time order for a service for transporting goods by road by drawing up an application agreement. Such a document is usually small in volume and involves the execution of a transportation contract in the form of an application with a clear description of the parameters of the requested service, while when drawing up standard contract an application for a specific one-time transportation is a separate annex to the main contract. Often, in an application agreement, data is presented in tabular form for convenience.

The general requirements for transportation are contained in special transport charters, codes, laws and regulations (paragraph 1, paragraph 2, article 784 of the Civil Code of the Russian Federation). For example, relations arising in connection with the provision of services for the transportation of goods by road, as well as the form and content related documents regulated by the law “Charter of motor transport and urban ground eclectic transport” dated 08.11.2007 No. 259-FZ (except for the cases discussed in paragraphs 3, 4 of article 1) and “Rules for the transportation of goods by motor transport”, approved. Decree of the Government of the Russian Federation dated April 15, 2011 No. 272.

Contract-application for cargo transportation (form)

Contract-application for cargo transportation contains the following information:

  1. Names of the parties (carrier and consignee.
  2. Last name, first name, patronymic of the authorized persons of the parties to the agreement, details of the documents on the basis of which they act.
  3. Subject of the contract - in this case, the carrier’s obligation to deliver the goods properly, and the sender’s obligation to pay for the service, is described.
  4. Conditions for the implementation of the application agreement:
  • date and time of loading;
  • loading address, name and contacts of the sender;
  • unloading address, name and contacts of the cargo recipient;
  • route indication;
  • description of the cargo (characteristics of weight, volume, packaging, etc.);
  • description of the required transport (including its quantity);
  • description of loading and unloading methods;
  • calculation of the cost of the service;
  • terms and method of payment (cash/non-cash, possibility of installments, etc.);
  • delivery time/unloading time;
  • description of the specific vehicle allocated for the provision of the service, passport details of the driver (for vehicles).
  • Additional conditions specifying individual points of the application.

    • A sample contract application for the carriage of goods can be downloaded from the link:

    Thus, an application contract for the carriage of goods is a combination of a standard contract form and an application for the provision of the specified service with specific parameters. For individual species transport used for the transportation of goods, its own rules have been developed regulating the provision of this service.

    This section presents documents that may be necessary when transporting goods.

    I. When transporting goods, the following may be issued:

    and so on.

      In the absence of an agreement on the organization of cargo transportation, cargo transportation is carried out on the basis of an order accepted by the carrier for execution.

    II. In case of disputes


    If disputes arise during the transportation of goods, the parties involved in the transportation may need the following documents:

    The rules for transporting goods by road establish that the act contains:

    • date and place of drawing up the act;
    • surnames, names, patronymics and positions of persons participating in the preparation of the act;
    • a brief description of the circumstances that served as the basis for drawing up the act;
    • in case of loss or shortage of cargo, damage (damage) to cargo - their description and actual size;
    • signatures of the parties involved in drawing up the act.

    Example of an act:(Act form in MS Word)
  • Claim

    One of the ways to resolve controversial situation arising during the transportation of goods is to send a claim to the counterparty.
    The need to file a claim may be established by law or contract.

    1. Submitting a claim is required by law

      Civil code RF in Art. 797 establishes that before filing a claim against the carrier arising from the transportation of goods, it is mandatory to present a claim to him in the manner prescribed by the relevant transport charter or code.
      According to Art. 39 of the UAT of the Russian Federation, before claims are brought against carriers arising from contracts for the carriage of goods, claims must be made against such persons. The right to file claims against carriers and charterers in a pre-trial manner are persons who have entered into contracts of carriage, charter agreements, consignees, as well as insurers who have paid insurance compensation in connection with the improper fulfillment by carriers and charterers of their obligations for the transportation of passengers and luggage, cargo, provision vehicles for transportation of passengers and luggage, cargo. The procedure for filing claims is established by the rules for the transportation of passengers and the rules for the transportation of goods.
      In accordance with the Rules for the transportation of goods by road, claims are presented to carriers (freighters) at their location in writing within the limitation period.
      The claim contains:

      1. date and place of compilation;
      2. full name (last name, first name and patronymic), address of location (place of residence) of the person filing the claim;
      3. full name (last name, first name and patronymic), address of the location (place of residence) of the person against whom the claim is being made;
      4. a brief description of the circumstances that served as the basis for filing the claim;
      5. justification, calculation and amount of the claim for each claim;
      6. a list of attached documents confirming the circumstances stated in the claim (act and delivery note, work order with notes, etc.);
      7. last name, first name and patronymic, position of the person who signed the claim, his signature certified by the seal.
      The claim is drawn up in two copies, one of which is sent to the carrier (freighter), and the other remains with the person who filed the claim

      In accordance with Art. 12 of the Federal Law “On Transport Forwarding Activities”, before filing a claim with the freight forwarder arising from a transport expedition agreement, it is mandatory to file a claim with the freight forwarder, with the exception of filing a claim when providing forwarding services for personal, family, household and other needs not related to the client’s business activity. activities.
      The client or a person authorized by him to file a claim and claim, the recipient of the cargo specified in the transport expedition agreement, as well as the insurer who has acquired the right of subrogation have the right to present a claim and claim to the forwarder.
      The claim must be submitted in writing. A claim for loss, shortage or damage (spoilage) of cargo must be accompanied by documents confirming the right to file a claim, and documents confirming the quantity and value of the cargo sent, in the original or duly certified copies thereof.
      Claims against the freight forwarder can be filed within six months from the date the right to file a claim arose. The specified period is calculated in relation to:

      1. compensation for losses for loss, shortage or damage (spoilage) of cargo from the day following the day on which the cargo should be delivered;
      2. compensation for losses caused to the client by violation of the deadline for fulfilling obligations under the transport expedition agreement, from the day following the last day of validity of the agreement, unless otherwise determined by the parties;
      3. violation of other obligations arising from the transport expedition agreement, from the day when the persons specified in paragraph 2 of this article learned or should have learned about such violations.

    2. The claim procedure is provided for in the contract

      As a rule, such a procedure is prescribed in the section of the contract containing possible cases of disagreements and ways to resolve them. The parties to the contract determine independently how clearly and in detail the procedure for pre-trial dispute resolution should be prescribed.
      The contract must establish a clear procedure for the actions that the counterparty must perform before going to court (time limits for filing and considering a claim, documents to be submitted with the claim, etc.). The requirements presented in the claim must be clearly formulated and justified.
      The claim should indicate:

      1. name of the person (legal entity/individual entrepreneur) to whom the claim is addressed;
      2. the name of the person from whom the claim is being sent, indicating the exact postal address, means of communication (telephone, fax, etc.), and payment details;
      3. claim number and date;
      4. documents (with details) on which the relations of the parties are based: for example, a contract of carriage, an application, waybills, etc.;
      5. clauses of the contract, the violation of which caused the filing of a claim
      6. the requirements of the person submitting the claim (must be stated clearly). The claim should warn about subsequent recourse to court in case of failure to satisfy the claim or failure to consider it in the prescribed manner or on time;
      7. legislation in accordance with which the person making the claim substantiates his claims;
      8. amount of claims with calculation;
      9. a list of attached documents substantiating the claim (or a reference must be made that the addressee has all the documents for consideration of the claim, in which case the specified documents should be listed).
      The claim is signed by the head of the organization making the claim (individual entrepreneur) or authorized person. Often the claim is sent by fax/email. But it is advisable to send the claim by registered mail or hand it in against receipt. At the same time, even when sending a claim by registered mail, the risk remains that the counterparty will declare that the letter contained blank sheets. In this regard, when sending a claim, an inventory of the attachments should be made, and when delivering the claim against receipt, it is necessary for the counterparty to mark that he received the claim and its attachments in full. When sending a claim by letter, you can send the counterparty by fax/e-mail a copy of the claim, postal receipt and list of attachments. The person who sent the claim must have a copy of the claim and documents confirming its sending: a receipt for sending the letter (with acknowledgment of delivery), a postal notification, a note from the counterparty on receipt of the claim materials with the incoming number, date, seal (stamp), signature official on another copy of the claim. The above actions will avoid additional disputes regarding the fact and date of filing the claim. If the mandatory procedure for filing a claim is established by law or contract, the claim can be filed only after the plaintiff complies with the claim procedure for resolving the dispute. What happens if a claim is filed without first filing a claim? In this situation, the dispute is not considered by the arbitration court, and the statement of claim is left without consideration (clause 2, clause 1, article 148 of the Arbitration Procedure Code of the Russian Federation).
  • Procedure for filing claims

    In accordance with Art. 41 of the UAT of the Russian Federation, when submitting claims in the manner established by Article 39 of the UAT of the Russian Federation, claims against carriers, charterers arising in connection with the transportation of passengers and luggage, cargo or the provision of vehicles for the transportation of passengers and luggage, cargo, can be brought in cases complete or partial refusal of carriers, charterers to satisfy claims, or in cases of failure to receive responses to claims from carriers, charterers within thirty days from the date of receipt of the relevant claims.
    According to Art. 42 of the UAT of the Russian Federation, the limitation period for claims arising from transportation contracts and charter agreements is one year. The specified period is calculated from the date of the occurrence of the event that served as the basis for filing a claim or lawsuit, including in relation to:

    1. compensation for damage caused by shortage, damage (spoilage) of luggage, cargo, from the day of delivery of luggage, cargo;
    2. compensation for damage caused by the loss of luggage from the day the luggage was recognized as lost;
    3. compensation for damage caused by the loss of cargo from the date the cargo is recognized as lost;
    4. delays in delivery of baggage and cargo from the day the baggage and cargo were issued.
    In accordance with Art. 13 of the Federal Law “On transport and forwarding activities”, for claims arising from a transport expedition agreement, the statute of limitations is one year. The specified period is calculated from the date the right to file a claim arises.
    According to Art. 125 Arbitration Procedure Code of the Russian Federation:
    1. the statement of claim is submitted to the arbitration court in writing. The statement of claim is signed by the plaintiff or his representative. A statement of claim can also be submitted to the arbitration court by filling out a form posted on the official website of the arbitration court on the Internet.
    2. The statement of claim must indicate:
      1. name of the arbitration court to which the claim is filed;
      2. name of the plaintiff, his location; if the plaintiff is a citizen, his place of residence, date and place of his birth, place of his work or date and place of his state registration as individual entrepreneur, telephone numbers, fax numbers, addresses email plaintiff;
      3. name of the defendant, his location or place of residence;
      4. the plaintiff’s claims against the defendant with reference to laws and other regulations legal acts, and when a claim is brought against several defendants - claims against each of them;
      5. the circumstances on which the claims are based and evidence confirming these circumstances;
      6. the price of the claim, if the claim is subject to assessment;
      7. calculation of the amount of money collected or disputed;
      8. information about the plaintiff’s compliance with the claim or other pre-trial procedure, if provided for federal law or by agreement (from June 1, 2016, Federal Law dated 03/02/2016 N 47-FZ amends paragraph 8 of part 2 of article 125);
      9. information on measures taken by the arbitration court to ensure property interests before filing a claim;
      10. list of attached documents.
      The application must also indicate other information, if it is necessary for the correct and timely consideration of the case; it may contain petitions, including petitions to obtain evidence from the defendant or other persons.
    3. the plaintiff is obliged to send to other persons participating in the case copies of the statement of claim and the documents attached to it, which they do not have, by registered mail with acknowledgment of delivery.

    In accordance with Art. 126 Arbitration Procedure Code of the Russian Federation:

    1. The following are attached to the statement of claim:
      1. notification of delivery or other documents confirming the sending to other persons participating in the case, copies of the statement of claim and documents attached to it, which other persons participating in the case do not have;
      2. document confirming payment state duty in the established manner and in the amount or the right to receive a benefit in the payment of state duty, or a petition for a deferment, installment plan, or a reduction in the amount of state duty;
      3. documents confirming the circumstances on which the plaintiff bases his claims;
      4. copies of the certificate of state registration as a legal entity or individual entrepreneur;
      5. power of attorney or other documents confirming authority to sign the statement of claim;
      6. copies of the arbitration court ruling on securing property interests before filing a claim;
      7. documents confirming the plaintiff’s compliance with the claim or other pre-trial procedure, if it is provided for by federal law or agreement (from June 1, 2016, Federal Law dated 02.03.2016 N 47-FZ amends paragraph 7 of part 1 of Article 126);
      8. a draft agreement, if a demand is made to compel the conclusion of an agreement;
      9. extract from a single state register legal entities or the unified state register of individual entrepreneurs indicating information about the location or place of residence of the plaintiff and defendant and (or) acquisition an individual status of an individual entrepreneur or termination by an individual of activities as an individual entrepreneur or another document confirming the specified information or the absence thereof. Such documents must be received no earlier than thirty days before the day the plaintiff applies to the arbitration court.

    2. Documents attached to the statement of claim may be submitted to the arbitration court in electronic form.

    • Regulatory legal acts used in this section of the site:

    1. "Convention on the Contract for the International Carriage of Goods by Road (CMR)" (Concluded in Geneva on May 19, 1956) (Entered into force for the USSR on December 1, 1983);
    2. Civil code Russian Federation;
    3. "Arbitration Procedural Code of the Russian Federation";
    4. Federal Law of November 8, 2007 N 259-FZ "Charter of Automobile Transport and Urban Ground Transport" electric transport";
    5. Federal Law of June 30, 2003 N 87-FZ “On transport and forwarding activities”;
    6. General rules transportation of goods by road (approved by the Ministry of Automobile Transport of the RSFSR on July 30, 1971);
    7. Rules for the transportation of goods by road (approved by Decree of the Government of the Russian Federation of April 15, 2011 No. 272);
    8. Decree of the Government of the Russian Federation No. 554 of September 8, 2006 “On approval of the Rules for transport and forwarding activities”;
    9. Resolution of the State Statistics Committee of Russia No. 78 of November 28, 1997 “On approval of unified forms of primary accounting documentation on accounting for the work of construction machinery and mechanisms, work in road transport";
    10. Resolution of the State Statistics Committee of the Russian Federation dated December 25, 1998 N 132 “On approval of unified forms of primary accounting documentation for recording trade operations”;
    11. Order of the Ministry of Transport of the Russian Federation No. 23 dated February 11, 2008 “On approval of the procedure for registration and forms of forwarding documents”;
    12. Order of the Ministry of Transport of the Russian Federation dated September 18, 2008 N 152 “On approval of mandatory details and filling procedure waybills";
    13. Instruction of the Ministry of Finance of the USSR No. 156, State Bank of the USSR No. 30, CSB of the SSR No. 354/7, Ministry of Transport of the RSFSR No. 10/998 “On the procedure for payment for the transportation of goods by road”;
    14. Letter of the Federal Tax Service dated August 21, 2009 No. ШС-22-3/660 “On the direction of systematized materials on documenting operations during the transportation of goods.”
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    Sample application for transportation of goods by road 2018 free download

    CUSTOMER

    SHIPPER

    CONSIGNEE

    ADDRESS AND LOADING TIME, CONTACT PERSON, TEL.

    ADDRESS AND UNLOADING TIME, CONTACT PERSON, TEL.

    NUMBER OF VEHICLES, TYPE OF TRAILER (load capacity, awning/side, top/side loading method)

    NAME OF CARGO

    QUANTITY

    ADDITIONAL TERMS

    COST OF SERVICES

    		rub.

    TERMS OF PAYMENT

    state number

    DRIVER'S NAME

    1. This Application Agreement has the force of a contract (a facsimile copy is valid).

    2. The customer is obliged to provide a set of documents necessary for the transportation of goods

    3. The carrier company is not responsible for damage and deterioration of the cargo along the route if the condition of the packaging and

    packaging does not comply with the requirements of cargo transportation rules.

    4. In case of refusal to load,________.20____, the Customer shall pay a fine in the amount 20%

    1. In case of refusal to load after provision of vehicles, the Customer shall pay a fine in the amount 100% cost of services of this Application Agreement.

    Details of the parties:

    CONTRACTOR: CUSTOMER:

    / / / / M.P. M.P.
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