How to add incentives to your work book. Record of award in work book sample

The work book records all important events in professional activity person. It records information about hiring, dismissal, transfer to new position, reflects a transfer to another job, a transition to public service. One of the sections of the work book is devoted to the employee’s production successes. Managers value good employees and try to encourage their work achievements. Information about rewards for conscientious work is reflected in the “Information about awards” section of the work book. How to make a recording correctly? Let's give a sample.

Regulatory documents

To correctly enter information into work book You should familiarize yourself with the documents approved by the Government of the Russian Federation. These include:

1. Rules for maintaining and storing work records, producing work record forms and providing them to employers. The document was approved on April 16, 2003 by Decree of the Government of the Russian Federation No. 225.
2. Instructions for filling out work books. Approved on October 10, 2003 by Decree of the Government of the Russian Federation No. 69.

These documents are mandatory for use by all organizations, enterprises and individual entrepreneurs countries.

The meaning of incentives

By performing his main duties at the workplace, a person receives remuneration in the form of wages. Incentives are used as additional incentives for production achievements. By publicly celebrating production achievements, the manager encourages the team to take a responsible attitude to work, fulfill assigned tasks, and observe labor discipline.

List of incentives

According to Article No. 191 of the Labor Code of the Russian Federation, employee incentives for labor achievements can be expressed in the form of:

• announcements of gratitude;
• presentation of certificates;
• issuing bonuses;
• giving a valuable gift;
• conferring an honorary title.

Some industries also use other forms of employee incentives. They are established by collective agreements, regulations, and charters. Employees are awarded the titles “Honorary Railway Worker”, “Honorary Marine Worker”, “Honorary Polar Explorer”. The internal regulations of the organization establish additional bonuses, benefits when issuing vouchers, and payment for employee training as incentives for achievements in work.

Types of awards

The list of incentives that are noted in the work book includes:

• awards, honorary titles for services to the state;
• certificates of honor, badges, badges, diplomas, employer certificates;
• other types of incentives, in accordance with the laws of the Russian Federation, collective agreements and other internal documents of the enterprise or organization.

Only incentives reflected in official documents are recorded in the work book. For example, an entry in a labor report about an award certificate of honor can only be done after the manager has signed the relevant order. You can encourage an employee with good words general meeting, and a laudatory article in the newspaper, and simply applause. But these incentives will not be grounds for inclusion in the work book.

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Entries about penalties and punishments are not entered in the work book. Information about bonuses included in wages is also not reflected.

Entry into the work book about the award

Information about awards is recorded in the “Information about awards” section in the prescribed manner:

1. On the top line, as a heading in column 3, the full name of the organization is indicated. If there is an abbreviated name, it must also be indicated in column 3.
2. The line below in column 1 indicates the serial number of the entry. This numbering is maintained throughout labor activity person, when awarding incentives in other organizations is not interrupted.
3. Column 2 indicates the date of award.
4. Column 3 indicates the organization that awarded the employee, the merits of the recipient and the type of remuneration.
5. In column 4 of the section, the number and date of the document on the basis of which the award is made is recorded.

Information is entered with a blue, purple or black pen. Instead of recording the name of the organization, you can use a stamp. Abbreviations are not allowed.
Records of awards must be made within a week from the moment the order is signed. If an employee is dismissed, all necessary information is entered into the work book on the day of dismissal.

In addition to the entry about the award in the work book, information about the promotion is noted in the employee’s personal card, form T-2. This document stores information about the employee and his work activity at the enterprise.

Record value

Persons who have earned state awards receive material and social privileges in accordance with the law. This could be supplements to pension payments, benefits for utilities, medical care, free travel.

Awards from individual departments are required when receiving the title “veteran of labor.” Citizens with this title receive social benefits in accordance with the laws of the constituent entities Russian Federation.

A record of encouragement may influence decisions about hiring and liability for disciplinary offenses. When moving up career ladder success comes from little things.

Magazine: Everything for HR
Year: 2011
Author: Gushchina Inna Aleksandrovna, Eremin Vladimir Sergeevich
Topic: Documents personnel service
Category: Got a problem? Here's the solution

Document templates
Record of departmental award in personal card

Regulatory documents

Labor Code of the Russian Federation (extract) Decree of the Government of the Russian Federation dated April 16, 2003 No. 225 “On work books” (extract) Order of the Ministry of Education and Science of Russia dated June 30, 2010 No. 580 “On departmental awards of the Ministry of Education and Science of the Russian Federation” (extract)

Please tell me, is it necessary to include information about departmental awards and commendations in an employee’s work book? We have a prestigious educational institution, which employs highly qualified teachers with extensive teaching experience. Some time ago, we petitioned to award departmental awards to our distinguished teachers. In a solemn ceremony they were awarded Certificates of Honor from the Ministry of Education and Science of the Russian Federation. Now we don’t know whether we should reflect information about such awards in their work books.

According to Art. 66 of the Labor Code of the Russian Federation (hereinafter referred to as the Labor Code of the Russian Federation), among other things, information about awards for success at work is entered into the employee’s work book. The employer has the right to independently determine whether his employee is worthy of promotion or not, and ultimately it is he who decides whether to reward a particular employee or not. But if the decision to reward the employee is made, an order (instruction) of the employer is issued on the reward, the corresponding entry must be made in the employee’s work book. And since it is the employee’s work book that is the main document about his work activity and work experience, entering into it information about awards for success at work seems necessary and in every sense logical.

Clause 24 of the Rules for maintaining and storing work books, producing work book forms and providing them to employers (hereinafter referred to as the Rules; approved by Decree of the Government of the Russian Federation of April 16, 2003 No. 225 “On work books”) specifies information about which incentives are entered in the work book employee:
a) on the awarding of state awards, including the conferment of state honorary titles, on the basis of relevant decrees and other decisions;
b) on awarding Certificates of Honor, conferring titles and awarding badges, badges, diplomas, Certificates of Honor issued by employers;
c) about other types of incentives, provided for by law of the Russian Federation, as well as collective agreements, internal labor regulations, charters and regulations on discipline.

As we see, we are talking not only about those types of incentives that are applied to an employee for his labor merits by his employer (bonuses, valuable gifts, etc.), but also about incentives for more high level and importance. In particular, on awarding employees with state awards and conferring state honorary titles.

YOU SHOULD KNOW THIS

The specific type of departmental award presented to an employee is determined taking into account the current regulations on awards, as well as the degree and nature of the employee’s labor merits and achievements

The procedure for submitting state awards for award and presenting state awards is determined by the Regulations on state awards of the Russian Federation (approved by Decree of the President of the Russian Federation of September 7, 2010 No. 1099 “On measures to improve the state award system of the Russian Federation”).

IMPORTANT!

Medals, certificates, and honorary titles awarded to citizens on behalf of certain ministries do not have the status of state awards. Such settlements are usually called departmental

Together with the specified Regulations, the President of the Russian Federation approved the statuses of orders of the Russian Federation, provisions on insignia of the Russian Federation, medals of the Russian Federation, honorary titles of the Russian Federation, descriptions of the named state awards of the Russian Federation and breastplates for honorary titles of the Russian Federation. Thus, at the regulatory level it is established who and for what merits can be nominated for the honorary titles “Honored Doctor of the Russian Federation”, “Honored Health Worker of the Russian Federation”, “Honored Worker of Culture of the Russian Federation”, “Honored Teacher of the Russian Federation” and “Honored worker high school Russian Federation". But all this applies specifically to state awards and state honorary titles.

Our information

Departmental awards and distinctions for conscientious and impeccable work are presented to employees of enterprises and institutions in various industries. For example, various departmental awards approved by the relevant ministries are provided for employees social sphere, healthcare, education, for transport workers, oil workers, construction workers, miners, cultural workers, etc.

YOU SHOULD KNOW THIS

The decision to initiate a petition for awarding a departmental award is made according to general rule by the work collective at the place of work of the person nominated for the award

Each ministry determines its own list of departmental awards, approves regulations on such awards, defining the conditions and procedure for submitting them.

Thus, the regulation on the Certificate of Honor of the Ministry of Education and Science of the Russian Federation was approved by order of the Ministry of Education and Science of the Russian Federation dated June 3, 2010 No. 580 “On departmental awards of the Ministry of Education and Science of the Russian Federation.”

The Certificate of Honor is awarded to employees of the Ministry of Education and Science of the Russian Federation, employees of executive authorities of the constituent entities of the Russian Federation and bodies local government who carry out management in the field of education and (or) science, employees of educational and scientific organizations regardless of their organizational and legal forms and forms of ownership.

At its core, such a Certificate of Honor is a measure of departmental encouragement for pedagogical and scientific workers for conscientious and effective work in the education system or success in scientific activity. In this case, the diploma is awarded to employees who have worked in the relevant organization or body for at least five years.

YOU SHOULD KNOW THIS

Departmental awards are presented in a ceremonial atmosphere, usually at the employee’s place of work

So, departmental awards are not state awards, and are also not provided for by local regulations of organizations as measures of employee incentives, but as measures of departmental incentives for success in work activities, they are also necessarily taken into account in the employee’s work book.

In the context of clause 24 of the Rules on information about rewards entered into the employee’s work book, departmental awards for labor merits are among other types of rewards provided for by the legislation of the Russian Federation (in the case of the Certificate of Honor of the Ministry of Education and Science of the Russian Federation - by order of the Ministry of Education and Science RF dated 06/03/2010 No. 580 “On departmental awards of the Ministry of Education and Science of the Russian Federation”).

In addition, paragraph 6 of the Regulations on the Certificate of Honor of the Ministry of Education and Science of the Russian Federation, approved by the above-mentioned order, states that an entry about the award of such a diploma is made in the work book of the awardee.

It should be kept in mind that the decision to award a departmental award (Certificate of Honor) is made by the Ministry of Education and Science of the Russian Federation, and not by the employer. And it is formalized by a special order signed by the minister or deputy minister himself.

It is on the basis of this order (its original or a copy provided by the employee) that the employer is obliged to make an appropriate entry about the promotion with a departmental award in the employee’s work book ( example 1).

The deadline for making such an entry is not defined by law. On the one hand, paragraph 10 of the Rules states that all entries about awards made by the employer are entered into the work book on the basis of the relevant order (instruction) of the employer no later than a week. On the other hand, within the meaning of the existing wording, it turns out that this requirement for a period applies only to those incentives for work that are applied by the employer, and does not apply to incentives with state or departmental awards. In our opinion, in the current situation, the employer must make a record of awarding an employee with a Certificate of Honor within a reasonable time.

THIS IS USEFUL TO KNOW

State awards of the Russian Federation are the highest form of reward for citizens for their services in the field of state building, economics, science, culture, art and education, in strengthening the rule of law, protecting health and life, protecting the rights and freedoms of citizens, education, and the development of sports; for significant contribution to the defense of the Fatherland and ensuring the security of the state; for active charitable activities and other services to the state.

The employee did a good job and deserves it letter of thanks, entry in the work book. Sample Such an incentive mark in the labor record does not have a rigid template. Such an entry is not always an empty formality, but can be a real reflection of merit and a sincere expression of earned gratitude. Let's find out how to correctly take notes on gratitude given to employees and what mistakes should be avoided in doing so.

What kind of gratitude is included in the work book?

When registering, it is important to understand:

1. what exactly the employee was recognized for;
2. what were the reasons that prompted his superiors to encourage him.

The following reasons for gratitude for work are usually identified:

• significant increase in labor productivity;
• successful participation in responsible events;
• productive work on a major project;
• making innovative proposals;
• improving the quality and organization of work;
• mentoring, training of young specialists.

Correct design

First of all, the HR employee should pay attention to the fact that gratitude in work book must be formalized in compliance with the norms and rules adopted in office work. Concerning both the actual order of making entries and the specifics of the clerical vocabulary. A work book is an official document of an employee. Accordingly, when making notes and entries into it, it is necessary to take into account existing standards.

What should the format be? entering gratitude in the work book? Sample could be next. As a rule, the entry in the labor record is accompanied by the name and date of the corresponding order. They also give the reason for the award and its form. For example:

Please note that when making a record, you should take into account the specific achievements of the employee.

Besides, gratitude is entered in the work book and when the employee was simultaneously promoted to position for his achievements. The entry looks like this:

It is possible that the HR department employee should discuss the text of the thank-you note with the boss who signed the order to reward the employee. So it is necessary that the employee noted by management receives a record that can inspire him to further achievements. This can play a significant role in motivating employees.

Separate section

If necessary declare gratitude with entry into the work book, please note that since 2003, a separate section has appeared in this form. In addition, when entering information about an incentive, be sure to write down the reason for it. Data on awards and honorary titles are also indicated.

In the paragraph “Information about incentives (awards)” indicate:

• name of the enterprise (full and abbreviated);
• record number;
• date of award;
• formulation of merit;
• details of the order according to which the employee was awarded (required - date and number).

Article 66 of the Labor Code of Russia states that information about his reward for successful work is entered into the employee’s work book. Whether an employee is worthy of promotion or not, each employer decides for himself. When a positive decision is made, an entry is made in the work book about the employee’s award.

What awards are included in the work book?

Every employee of the organization should know these cases:

How to make an entry about an award in a work book

The correct entry is as follows:

1. In column 3 of the section entitled “Information about awards”, you must indicate the full name of the organization as the title (if there is an abbreviated name of the organization, you must also indicate it).
2. Column 1 should contain the serial number of the corresponding entry (numbering should be in ascending order throughout the employee’s entire career).
3. Column 2 must indicate the exact date of the award.
4. In column 3, you must indicate who awarded the employee, what award and for what achievements (that is, make an entry in the work book about the award).
5. Column 4 must indicate the name of the document (order of awarding a certificate of honor or any other documents) on the basis of which the corresponding entry was made, indicating the date and number. Abbreviations may not be used in entries.

When an entry about incentives is made in the work book

For good job the employer seeks to reward a diligent employee and uses incentives for this. This allows you to raise the prestige of conscientious work, especially when its deadlines are tight.

Encouragement should be received by an employee who constantly strives to increase labor efficiency, improve the quality of manufactured products, long-term and impeccable work, and the use of innovative ideas in their work. The incentive may be:

• declaration of gratitude)
• issuing a bonus)
• presentation of valuable gifts)
• awarding certificates of honor)
• inclusion in the Book or on the Board of Honor and other incentives, if they are provided for by the charter, regulations on discipline or rules affecting internal labor regulations.

At the same time, the issuance of a cash bonus, provided by the system salary is not mandatory in order to make an entry about the promotion in the work book. Cash bonuses can be represented by a certain amount or a percentage of the employee’s salary or the amount of work performed by him.

For outstanding services to the Motherland and society, an employee may be nominated for a state award.

Assigning the title of best in profession to an employee as an award in the work book

IN Labor Code reflects the possibility of encouraging the best workers by awarding them the title of the best in their profession, but employers rarely use this opportunity. Indeed, in order to assign such a title, it will be necessary to hold a competition or review of professional skills, for which it is necessary to form a competition commission, develop special criteria and indicators by which the title will be awarded, establish the timing, procedure and frequency of the competition.

But such incentives can be carried out without organizing a competition, based on a summary of the achievements of all employees. To do this, surveys, observations and study of documentation are carried out.

The assignment of the title is carried out in front of the entire workforce with the presentation of a certificate or diploma and a ribbon containing the appropriate inscription, or a custom-made organization badge.

Possible wording of the title: “Best mechanic”, “Best cook by profession”. The selected name should be indicated in normative act, which will be reflected in the recording of the award ceremony.

How to record incentives

Incentives that must be included in the work book must be recorded in the “Information on Incentives.” Entries are made here about rewards for labor successes and achievements at the enterprise, in government agency or organizations that are provided for in Art. 131 of the Labor Code of the Russian Federation, reflected in the charters and regulations on discipline, recorded in the rules in accordance with the internal labor regulations.

An outstanding employee can be rewarded as follows:

• give a valuable gift)
• express gratitude to him)
• give a bonus)
• present a certificate of honor)
• enter into the Book of Honor)
  • place on the Honor Board.

Other incentives are also possible, which are reflected in the current legislation. This also includes incentives that employees received in other organizations for assistance provided related to the performance of a certain amount of work, as well as for discoveries made for which diplomas are issued, innovative inventions used and rationalization proposals.

Promotion in labor is not noted if it is associated with advantages and benefits in the areas of social services or housing services (for example, a trip to a sanatorium or rest home, obtaining an apartment, etc.).

The procedure for recording incentives is identical to the procedure for recording awards:

• in column 3 of the section “Information on incentives” the name of the enterprise is written as a heading)
• below, in column 1, you should indicate the serial number of the recording being performed (in ascending numbering during the work activity of the employee of the organization))
• in column 2 - the exact date of the incentive)
• in column 3 you need to write down who rewarded the employee, for what specific achievements and with what reward)
• Column 4 must indicate the document on the basis of which the corresponding entry was made (date, number and name of the document).

How to make a recording correctly

When an employee receives a departmental award for merit in his work, an entry must be made in the book and in his personal card. A sufficient basis for this is the corresponding award order.

One of the sections of the work book is called “information about awards.” It contains all the information about the employee’s awards and incentives. Sample thank you letter– entries in the work book can be found below.

It is necessary to include information about the following types of awards in your work book:

• state awards;
• awards given by the company in which the employee works (various certificates, titles, diplomas, insignia);
• awards that are provided for by the rules of work procedure or Collective agreement companies.

The following forms of incentives are also included in the work book:

• presentation of a valuable gift;
• declaring gratitude for something;
• presentation of a cash prize;
• placement in the book of honor or on the honor board.

The meaning of gratitude in work

Employees who have received awards ask themselves: what does gratitude mean in a work record?

Gratitude only increases the employee’s reputation in the eyes of employers; they will trust him more and be more willing to hire him. However, it does not affect work experience in any way.

When to make an entry

Any award must be confirmed by an appropriate document (letter or order). If an employee is thanked, an entry in the work book is made only after the supporting document is ready. Until the order reaches HR department(even if the employee has already received his award), the information is not recorded in the book.

HR officer's procedure

1. First, the HR employee must find the personnel file of the employee who received the award.
2. You need to find a work book in your personal file.
3. The manager of the company must issue an order to assign the award to a specific employee.
4. The employee who received the award must familiarize himself with this order against signature.
5. After this, the personnel officer can begin to fill out the section of the work book dedicated to awards and incentives.
6. The first column contains the serial number of gratitude in the work book.
7. The second column is intended to indicate the date of issue of the award order and affixing the entry.
8. The third column states who awarded the employee. This may be the name of the company or its branch where the employee operates.
9. In the same column you need to write down information about the award received, as well as briefly describe the merits due to which the award was received.
10. In the last column you must indicate the number and date of the order in accordance with which the award was received.
11. After this, it is necessary for the company manager to affix his signature, as well as the company stamp.

If gratitude was declared and entered into the work book, the procedure is the same.

What to do if there is no space to write

There are cases when the section on awards in the work book is completely filled out. What should HR officers do in such situations?

Under no circumstances should you paste additional sheets or write on the cover or in the work section. The only way out is to insert an insert. Even if you only need to make one recording, making an insert is a must.

HR employees should remember that when terminating an employee, they must close the awards section with their signature and company stamp, just like the job information section.

Sample Thank You Note