Mikhail An was appointed first deputy general director of VDNKh JSC for congress and exhibition activities - "informexpo"
Minister of Economy and Finance of the Moscow Region. Education: 2002 Drexel University (USA), majoring in Finance,...
1. General provisions
1.1. The head of the administrative office belongs to the category of managers.
1.2. Qualification requirements:
Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.
1.3. The head of the administrative office must know:
- resolutions, instructions, orders, other governing and regulatory documents of higher authorities relating to administrative and economic services;
- structure of the enterprise and prospects for its development;
- procedure for maintaining time sheets;
- means of communication, computing and organizational technology;
- procedure and deadlines for reporting;
- means of mechanization of manual labor;
- the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services;
- basics of economics, labor organization, production and management;
- labor legislation;
- internal labor regulations;
- labor protection rules and regulations.
1.4. Appointment to the position of the head of the administrative office and dismissal from the position are made by order of the general director.
1.5. The head of the administrative office reports directly to the general director.
1.6. To ensure his activities, the head of the administrative and administrative organization is given the right to sign organizational and administrative documents of the Company on issues included in his functional responsibilities.
1.5. During the absence of the head of the administrative office (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the corresponding rights and bears responsibility for the improper performance of the duties assigned to him.
2. Job responsibilities
Head of Administrative Operations:
2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.).
2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air pipelines and other structures), and in the preparation of estimates of business expenses.
2.3. Organizes repairs of premises, monitors the quality of repair work.
2.4. Provides enterprise divisions with means of mechanization of engineering and management work, monitors their safety and timely repairs.
2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing the necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances.
2.8. Organizes business services for meetings, conferences, seminars and other events.
2.9. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.
2.10. Takes measures to introduce communications, computing and organizational technology.
2.11. Manages AHO employees.
3. Rights
The head of the administrative office has the right:
3.1. Request and receive from structural divisions information, reference and other materials necessary to perform the duties provided for in this Job Description.
3.2. Take measures when discovering disciplinary violations of subordinate employees and report these violations to the head of the enterprise to bring the perpetrators to justice.
3.3. In agreement with the head of the enterprise, attract experts and specialists in the field of administrative and economic activities for consultations, preparation of opinions, recommendations and proposals.
3.4. Get acquainted with the documents defining his rights and responsibilities for his position, criteria for assessing the quality of performance of official duties.
3.5. Submit proposals for improvement of work related to the responsibilities provided for in these Instructions for consideration by management.
3.6. Require the management of the enterprise to provide organizational and technical conditions and prepare the established documents necessary for the performance of official duties.
4. Responsibility
The head of the administrative office is responsible for:
4.1. For improper performance or failure to fulfill one’s official duties as provided for in this Job Description, within the limits established by the current labor legislation of the Russian Federation.
4.2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.
Personnel Officer's Handbook (book + diskM) This publication provides practical recommendations on organizing the work of the personnel service and personnel records management. The material is clearly systematized and contains a large number of specific examples and sample documents. |
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The author explains in detail what the labor inspectorate is and what the limits of its powers are, how inspections of compliance with labor legislation are carried out and how they can end, what violations can lead to the imposition of a fine, and which ones will entail the disqualification of the head of the organization. The book provides practical recommendations for organizational employers and individual entrepreneurs that will help avoid claims from labor inspectors. In preparing the book, all recent changes in legislation were taken into account. |
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The collection includes job descriptions compiled in accordance with the qualification characteristics contained in the Qualification Directory of Positions of Managers, Specialists and Other Employees, approved by Resolution of the Ministry of Labor of Russia dated August 21, 1998 No. 37, as well as in accordance with other regulations on tariff and qualification characteristics (requirements). |
I CONFIRM:
[Job Title]
_______________________________
_______________________________
[Name of organization]
_______________________________
_______________________/[F.I.O.]/
"_____" _______________ 20___
JOB DESCRIPTION
Head of the economic department
1. General provisions
1.1. This job description defines and regulates the powers, functional and job responsibilities, rights and responsibilities of the head of the economic department of [Name of the organization in the genitive case] (hereinafter referred to as the Company).
1.2. The head of the economic department is appointed and dismissed in accordance with the procedure established by the current labor legislation by order of the head of the Company.
1.3. The head of the economic department belongs to the category of managers and reports to [name of the position of the immediate manager in the dative case] of the Company.
1.4. A person with a higher professional education and work experience in the specialty of at least 2 years or secondary vocational education and work experience in the specialty of at least 5 years is appointed to the position of head of the economic department.
1.5. The head of the economic department must know:
1.6. In practical activities, the head of the technical department must be guided by:
1.7. During the period of temporary absence of the head of the economic department, his duties are assigned to [name of the deputy position].
2. Job responsibilities
The head of the economic department is required to perform the following labor functions:
2.1. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the Company's divisions are located, as well as control over the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).
2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air pipelines and other structures), and in the preparation of estimates of business expenses.
2.3. Organizes repairs of premises, monitors the quality of repair work.
2.4. Provides departments of the organization with furniture, household equipment, means of mechanization of engineering and management work, monitors their safety and timely repairs.
2.5. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Organizes reception, registration and necessary services for delegations and persons arriving on business trips.
2.8. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances.
2.9. Organizes business services for meetings, conferences, seminars and other events.
2.10. Performs work on organizing timekeeping, rational nutrition of workers during lunch breaks, drawing up vacation schedules and working hours.
2.11. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition.
2.12. Takes measures to introduce communications, computing and organizational technology.
2.13. Manages department employees.
If necessary, the head of the economic department may be involved in the performance of his official duties overtime by decision of the head of the Company in the manner prescribed by labor legislation.
3. Rights
The head of the economic department has the right:
3.1. Get acquainted with the draft decisions of the head of the organization concerning the activities of the department headed.
3.2. Participate in discussions of issues related to the duties performed by him.
3.3. Submit proposals for improvement of the activities of the department headed for consideration by the head of the Company.
3.4. Interact with the heads of other structural divisions of the organization.
3.5. Sign (endorse) documents within your competence.
3.6. Make proposals to the Company's management to reward distinguished employees and impose penalties on violators of production and labor discipline.
3.7. Require the head of the organization to provide assistance in the performance of his official duties and rights.
4. Responsibility and performance evaluation
4.1. The head of the economic department bears administrative, disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, criminal) responsibility for:
4.1.1. Failure to comply or improper fulfillment of official instructions from the immediate supervisor;
4.1.2. Failure to perform or improper performance of one’s job functions and assigned tasks;
4.1.3. Illegal use of granted official powers, as well as their use for personal purposes;
4.1.4. Inaccurate information about the status of the work assigned to him;
4.1.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees;
4.1.6. Failure to ensure compliance with labor discipline.
4.2. The assessment of the work of the head of the economic department is carried out:
4.2.1. By the immediate supervisor - regularly, in the course of the employee’s daily performance of his labor functions;
4.2.2. The certification commission of the enterprise - periodically, but at least once every two years, based on documented results of work for the evaluation period.
4.3. The main criterion for assessing the work of the head of the economic department is the quality, completeness and timeliness of his performance of the tasks provided for in these instructions.
5. Working conditions
5.1. The work schedule of the head of the economic department is determined in accordance with the internal labor regulations established in the organization.
5.2. Due to production needs, the head of the economic department may go on business trips (including local ones).
5.3. To resolve operational issues related to ensuring the production activities of the department, the head of the economic department may be allocated official vehicles.
6. Signature right
6.1. To ensure his activities, the head of the economic department is given the right to sign organizational and administrative documents on issues within his competence by this job description.
I have read the instructions ___________/___________/ “__” _______ 20__
1. General provisions
1.1. To work as the head of an administrative and economic unit, a person is accepted who has:
2. Labor functions
2.1. Organization of the workspace, creation and provision of optimal conditions for the performance of labor functions by the organization’s employees:
3. Job responsibilities
3.1. The head of the administrative and economic unit performs the following duties:
3.1.1. Within the framework of the labor function specified in paragraphs. 2.1.1 of this job description:
1) determines the needs of the organization in creating a workspace, taking into account the scope of the organization’s activities, the number of personnel and the structure of the organization;
2) organizes the process of arranging the workspace;
3) controls the implementation of planning decisions, zoning, furnishings, office and household equipment of the work space;
4) develops plans for the implementation of repair work, redevelopment, refurbishment of furniture and equipment, internal relocations and external relocations;
5) organizes and controls the implementation of internal movements and external moves of the organization’s divisions;
6) determines the necessary resources for the implementation of projects for repair work, redevelopment, refurbishment of furniture and equipment, internal movements and external moves;
7) conducts regular analysis of the efficiency of use of premises;
8) carries out activities within the framework of ensuring fire safety, civil defense and protection from emergency situations;
9) represents the interests of the organization in supervisory and regulatory authorities on issues of civil defense and protection from emergency situations;
10) develops and implements standards for the placement and equipment of the workspace;
11) sets goals and objectives for the employees of the unit as part of organizing the process of arranging the workspace;
12) controls the implementation of assigned tasks by employees of the unit as part of the organization of the process of arranging the workspace.
3.1.2. Within the framework of the labor function specified in paragraphs. 2.1.2 of this job description:
1) organizes the process, determines the procedure, implementation deadlines and frequency of material and technical support for employees;
2) controls the processes of logistics;
3) assesses the effectiveness of processes and results of logistics;
4) organizes the work of a warehouse for the storage of inventory items used to create optimal working conditions;
5) controls the operation of the warehouse for the storage of goods and materials used to create optimal working conditions;
6) organizes and controls the maintenance of furniture, office and household equipment;
7) controls the movement of goods and materials, including outside the organization;
8) organizes work on landscaping the territory of the organization and caring for green spaces;
9) organizes meals for employees by equipping eating places and engaging a corporate catering service provider;
10) builds and controls the process of organizing business trips for employees;
11) builds a system of interaction and communication between employees of the unit and representatives of service organizations;
12) develops and implements norms regulating material, technical and economic support;
13) organizes inventories of goods and materials used to create optimal working conditions;
14) sets goals and objectives for the employees of the unit within the framework of material and technical support for the activities of the organization’s employees;
15) controls the implementation of assigned tasks by the employees of the unit within the framework of logistical support for the activities of the organization’s employees.
3.1.3. Within the framework of the labor function specified in paragraphs. 2.1.3 of this job description:
1) determines the goals and objectives of the visitors’ reception service employees;
2) determines standards and implements norms regulating the principles of organization and operation of the visitor reception service;
3) controls the work of the visitor reception service;
4) builds interaction between employees of the visitor reception service and departments and visitors of the organization;
5) monitors the condition of the premises for receiving visitors;
6) controls the quality of service and level of service for visitors to the organization;
7) sets goals and objectives for employees of the visitor reception service.
3.1.4. Within the framework of the labor function specified in paragraphs. 2.1.4 of this job description:
1) determines the conditions and concept for conducting events in accordance with their goals;
2) organizes the preparation and provision of corporate and business events;
3) controls the preparation and conduct of corporate and business events;
4) conducts an assessment of the selected conditions, qualitative and quantitative characteristics to ensure and support the activities;
5) determines the qualitative and quantitative characteristics of the selection of souvenir and gift products;
6) organizes the production and purchase of souvenirs and gift products in the luxury category for important persons;
7) determines standards, development and implementation of norms regulating the principles of organizing and conducting events.
3.1.5. As part of the performance of his job functions, he carries out instructions from his immediate supervisor.
3.1.6. ................
(other duties)
3.2. ................
(other job descriptions)
4. Rights
4.1. The head of an administrative and economic unit has the right:
4.1.1. Participate in discussions of draft decisions, in meetings on their preparation and implementation.
4.1.2. Request clarifications and clarifications from your immediate supervisor regarding these instructions and assigned tasks.
4.1.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information and documents necessary to carry out the assignment.
4.1.4. Familiarize yourself with draft management decisions relating to the function he performs, with documents defining his rights and responsibilities for his position, and criteria for assessing the quality of performance of his labor functions.
4.1.5. Submit proposals for the organization of work within the framework of their labor functions for consideration by their immediate supervisor.
4.1.6. Participate in discussions of issues related to the duties performed.
4.2. ................ (other rights)
5. Responsibility
5.1. The head of the administrative and economic unit is held accountable:
- for improper performance or failure to fulfill their official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation, accounting legislation;
- offenses and crimes committed in the course of their activities - in the manner established by the current administrative, criminal and civil legislation of the Russian Federation;
- causing damage to the organization - in the manner established by the current labor legislation of the Russian Federation.
5.2. ................
(other liability provisions)
6. Final provisions
6.1. This instruction has been developed on the basis of Professionalstandard "Specialist of administrative and economic activities",approved by Order of the Ministry of Labor of Russia dated 02.02.2018 N 49n, taking into account................(details of local regulations of the organization)
6.2. The employee is familiarized with this instruction whenhiring (before signing an employment contract).
The fact that the employee has read these instructions is confirmed................
(by signature on the familiarization sheet, which is an integral part of thisinstructions (in the instructions log); in copyinstructions kept by the employer; in another way)
6.3. ................
Job description
Head of the economic department
I. General provisions
1.6. During the period of temporary absence of the Head of the Economic Department, his duties are assigned to ___________________________.
II. Functional responsibilities
Head of the economic department:
2.1. provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the Company's divisions are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc.);
2.2. takes part in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), drawing up estimates of business expenses;
2.4. provides the Company's divisions with furniture, household equipment, means of mechanization of engineering and management work, monitors their safety and timely repairs;
2.5. organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting;
2.6. controls the rational use of materials and funds allocated for economic purposes;
2.7. organizes reception, registration and necessary services for delegations and persons arriving on business trips, manages landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances;
2.8. organizes economic services for meetings, conferences, seminars and other events;
2.9. carries out work on organizing timekeeping, rational nutrition of workers during lunch breaks, drawing up vacation schedules and working hours.
2.10. ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition;
2.11. takes measures to introduce communications, computing and organizational technology;
2.12. manages the employees of the department.
III. Rights
The head of the economic department has the right:
3.1. give instructions and tasks to his subordinate employees and services on a range of issues included in his functional responsibilities;
3.2. control the implementation of tasks and work, timely completion of individual orders and tasks by subordinate services and employees;
3.3. request and receive the necessary materials and documents related to the activities of the Head of the Economic Department;
3.4. enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities that are within the competence of the Head of the Economic Department;
3.5. represent the interests of the Company in third-party organizations and institutions when resolving issues within the competence of the Head of the Economic Department.
IV. Responsibility
The head of the economic department is responsible for:
4.1. results and efficiency of the department's production activities;
4.2. failure to ensure the fulfillment of their functional duties, as well as for the results of the work of the economic department;
4.3. inaccurate information about the state of the department’s work;
4.4. failure to comply with orders, instructions and instructions from the director of the Company;
4.5. failure to take measures to suppress identified violations of safety rules, fire safety and other rules that create a threat to the activities of the Company and its employees;
4.6. failure to ensure compliance with labor and performance discipline by department employees.
V. Working conditions
5.1. The work schedule of the Head of the Economic Department is determined in accordance with the Internal Labor Regulations established in the Company.
5.2. Due to production needs, the Head of the Economic Department may go on business trips (including local ones).
5.3. To resolve operational issues to ensure the production activities of the department, the head of the economic department may be allocated official vehicles.
VI. Scope of activity and impact of decisions
6.1. The exclusive sphere of activity of the Head of the Economic Department is to ensure the economic needs of the Company, determined by the functional responsibilities of the Head of the Economic Department.
6.2. To ensure his activities, the head of the economic department is given the right to sign organizational and administrative documents on issues included in his functional responsibilities.
VII. Other provisions
This job description has been developed and approved on the basis of an employment contract and in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations in the Russian Federation.
I have read the instructions:
_________________/___________________/
Unified qualification directory for positions of managers, specialists and other employees (UN), 2019
Qualification directory for positions of managers, specialists and other employees
Sections « Industry-wide qualification characteristics of positions of workers employed in enterprises, institutions and organizations" And " Qualification characteristics of positions of employees employed in research institutions, design, technological, design and survey organizations", approved by Resolution of the Ministry of Labor of the Russian Federation dated August 21, 1998 N 37
(edited on May 15, 2013)
Job responsibilities. Provides economic maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which divisions of the enterprise, institution, organization are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.) . Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air pipelines and other structures), and in the preparation of estimates of business expenses. Organizes repairs of premises, monitors the quality of repair work. Provides departments of enterprises, institutions, organizations with furniture, household equipment, means of mechanization of engineering and management work, monitors their safety and timely repairs. Organizes the preparation of the necessary documents for concluding contracts for the provision of services, receiving and storing office supplies, necessary household materials, equipment and inventory, providing them to structural units, as well as keeping records of their expenditure and drawing up established reporting. Controls the rational use of materials and funds allocated for economic purposes. Organizes reception, registration and necessary services for delegations and persons arriving on business trips. Supervises landscaping, landscaping and cleaning of the territory, festive decoration of building facades and entrances. Organizes business services for meetings, conferences, seminars and other events. Performs work on organizing timekeeping, rational nutrition of workers during lunch breaks, drawing up vacation schedules and working hours. Ensures the implementation of fire prevention measures and maintenance of fire equipment in good condition. Takes measures to introduce communications, computing and organizational technology. Manages department employees.
Must know: resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to administrative and economic services; the structure of the enterprise, institution, organization and prospects for its development; procedure for maintaining time sheets; means of communication, computing and organizational technology; procedure and deadlines for reporting; means of mechanization of manual labor; the procedure for purchasing equipment, furniture, inventory, office supplies and processing payments for services; fundamentals of economics, labor organization, production and management; basics of labor legislation; internal labor regulations; rules and regulations of labor protection.
Qualification requirements. Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.