Documents for workplace certification. The procedure for certification of workplaces according to working conditions - Rossiyskaya Gazeta Documented procedure for the certification of workplaces

Why is workplace certification carried out? How to do this correctly? How often should workplace certification be carried out? What is the cost of this procedure? What is the penalty for violating the deadlines for certification? You will find the answer to these and other questions in the article

According to the provisions labor legislation organizations and individual entrepreneurs who are employers, regardless of the tax regime they apply, must certify workplaces for working conditions. And what is it? According to Article 209 of the Labor Code of the Russian Federation, certification of workplaces according to working conditions is an assessment of working conditions at workplaces in order to identify harmful and (or) hazardous production factors. The procedure for certification of workplaces based on working conditions was approved by order of the Ministry of Health and Social Development of Russia dated April 26, 2011 No. 342n (hereinafter referred to as the Procedure). The specified Procedure contains requirements for conducting certification, recording its results and their use. At the same time, we note that the Ministry of Labor of Russia, by its order No. 590n dated December 12, 2012, made some changes to the Procedure, which came into force on February 26, 2013. Therefore, when conducting certification at present, these amendments should also be taken into account.

From January 1, 2014, instead of workplace certification, a special assessment of working conditions was introduced, which must be carried out in accordance with Federal law dated December 28, 2013 N 426-FZ. You can view and download the Federal Law for free, as well as forms and forms of orders for conducting a special labor assessment by pre-registering at.

Which jobs are subject to certification?

Before Order No. 590n of the Russian Ministry of Labor dated December 12, 2012 came into force, the employer should have certified all workplaces. Since February 26, 2013, the list of jobs subject to mandatory certification has been reduced. Now certification should be carried out only in those workplaces where the performance of labor functions can cause harm to the health and life of the employee. Thus, in accordance with paragraph 4 of the Procedure for mandatory certification, workplaces in which:

Work is carried out with equipment, machines, mechanisms, installations, devices, devices, vehicles;

Operation, maintenance, testing, adjustment and repair of equipment, machines, mechanisms, installations, devices, devices, vehicles are carried out;

Work is carried out with sources of hazards that can have a harmful effect on the employee and are determined by the certification commission based on the criteria for assessing working conditions;

An electrified, mechanized or other hand tool is used;

Raw materials and materials are stored, moved and (or) used.

Note that both existing jobs and those newly created in the process of doing business (for example, during the reconstruction of production, the introduction of new equipment) are subject to mandatory certification.

At the same time, the jobs of those employees whose work activities are exclusively related to:

With work on computers;

Operation of copying machines (copiers, printers) or other equipment for the needs of the organization itself;

Using household appliances, which is not involved in the production process.

Thus, there is no need to certify workplaces that use conventional office equipment. However, if the employee himself or a trade union representative approaches the employer with an application for certification at the relevant workplace, the organization or individual entrepreneur will be obliged to conduct it. In addition, the labor inspectorate can oblige the employer to certify a particular workplace by issuing an appropriate order (clause 47 of the Procedure).

Types of workplace certification and timing of it

Depending on the period and basis for conducting it, three types of certification can be distinguished:

Primary;

Repeated;

Unscheduled.

The basis for conducting initial certification of workplaces is the organization of a new workplace. This happens in two cases. The first is the creation of an organization as legal entity or registration of individual entrepreneurs. The second is the completion of construction, reconstruction, technical re-equipment production, introduction of new equipment and technologies.

Please note that the period during which certification must be carried out when creating an organization (registration of an individual entrepreneur) is not defined. But in the second case, certification must be carried out no later than one year from the date of creation of such jobs (clause 4 of the Procedure).

Re-certification of workplaces is carried out at workplaces where, based on the results of the previous certification, harmful and (or) dangerous working conditions were established. Also, workplaces with the presence of production factors and work are subject to re-certification, the performance of which requires preliminary and periodic medical examinations(surveys). About this - paragraph 8 of the Procedure. Such certification is carried out at least once every five years. Moreover, the countdown of the five-year period begins from the date of completion of the previous certification.

The grounds for conducting unscheduled certification of workplaces are established by paragraphs 47 and 48 of the Procedure. These include:

An employee’s request for certification of his workplace;

Appeal from a trade union representative;

Results of the state examination of working conditions carried out to assess the quality of certification;

An order from Rostrud or the state labor inspectorate issued to the employer;

Bringing working conditions into compliance with state regulatory requirements for labor protection;

Improving working conditions;

Replacement of production equipment;

Change technological process;

Changes in collective protective equipment.

Procedure for certification

The process of certification of workplaces based on working conditions can be divided into several stages.

At the first stage, the composition of the certification commission is determined. In accordance with paragraph 10 of the Procedure, the commission includes representatives of the employer, a labor protection specialist, representatives of the trade union organization, as well as the certifying organization. The employer's representative may be managers structural divisions, lawyers, HR specialists. The certification commission is headed by a representative of the employer.

The functions assigned to the certification commission are listed in paragraph 12 of the Procedure. These include:

Carrying out management and control over the certification at all its stages;

Formation of a set of legal and local regulations, organizational, administrative and methodological documents necessary for certification and organization of their study;

Drawing up a list of jobs subject to certification, identifying similar jobs and indicating factors production environment And labor process, risk of injury and provision of the employee with special clothing, special shoes and other equipment personal protection(PPE);

Preparation of proposals for bringing the names of professions and positions of workers in accordance with the requirements of the Unified Tariff qualification directory works and professions of workers and the Unified Qualification Directory of positions of managers, specialists and employees;

Specified unified directories approved by Decree of the Government of the Russian Federation dated October 31, 2002 No. 787

Assigning a number to each workplace;

Filling out and signing a workplace certification card for working conditions (a sample card and recommendations for filling it out are given in Appendices No. 2 and 3 to the Procedure);

Preparation of a proposal to make changes and (or) additions to employment contract in terms of the employer’s obligation to provide the employee with PPE, establish an appropriate work and rest regime, as well as other provided for by law guarantees and compensation for work in harmful and (or) dangerous working conditions;

Based on the results of certification, development of an action plan to bring working conditions into compliance with state regulatory requirements for labor protection.

At the second stage, the head of the organization or businessman issues an order to carry out certification of workplaces (clause 11 of the Procedure). A unified form of the order has not been approved, so the employer draws it up in any form, but must indicate:

Composition of the certification commission;

Full name of the chairman of the certification commission;

Certification deadline.

Do not forget to familiarize all members of the certification commission and other persons specified in it with the order for certification.

At the third stage, the certification process itself begins, which is carried out by the employer together with the certifying organization on the basis of a civil law agreement.

The functions of the certifying organization include:

Only an accredited organization can carry out certification

Measurement and assessment of working environment and labor process factors;

Assessment of compliance of working conditions with state regulatory requirements for labor protection;

Registration and preparation of a certification report.

In accordance with paragraph 6 of the Procedure, the employer has the right to involve several certifying organizations. At the same time, certification work can be distributed among certifying organizations both by the number of workplaces subject to certification and by the types of work performed at these workplaces.

So, the certification process begins with the certification commission drawing up a list of jobs.

Let us remind you that workplace- this is the place where the employee must be or where he needs to arrive in connection with his work and which is directly or indirectly under the control of the employer (Article 209 of the Labor Code of the Russian Federation).

To compile a list of jobs, you should use the staffing table and a list of employees indicating the profession (position) and structural unit. Each workplace is assigned a unique serial number (from 1 to 99,999,999), that is, no more than eight characters.

Then the certifying organization assesses the compliance of working conditions with state regulatory labor protection requirements. It includes:

Assessing the compliance of working conditions with hygienic standards;

Assessment of workplace injury hazards;

Assessing the provision of workers with PPE;

Comprehensive assessment of working conditions in the workplace.

Take note

What are similar jobs?

According to the provisions of the law, when compiling a list of jobs, similar jobs should be identified. Such places can be identified by a combination of the following signs:

Professions or positions of the same name;

Doing the same things professional responsibilities when conducting the same type of technological process in the same operating mode;

Use of the same type of production equipment, tools, devices, materials and raw materials, work in one or more of the same type of premises or outdoors;

Use of the same type of ventilation, air conditioning, heating and lighting systems;

Identical location of facilities (production equipment, vehicles etc.) in the workplace;

The same set of harmful and (or) hazardous production factors of the same class and degree;

Equal provision of personal protective equipment.

When assigning a serial number, similar jobs are designated by the letter “a”.

About this - paragraph 12 of the Procedure.

All measurements and assessments are documented in a protocol, which is signed by the specialists of the certifying organization who carried out the measurements and assessments, as well as by the responsible official of this organization, and certified by a seal (clauses 18, 27 and 37 of the Procedure).

Based on the results of certification with a comprehensive assessment of working conditions, a workplace can be recognized as:

Relevant state regulatory requirements for labor protection. Such a decision is made if it is established that the working conditions at the workplace comply with hygienic standards, the workplace meets the requirements for providing workers with personal protective equipment, and a non-compliance of the workplace with labor protection requirements is not identified (clause 37 of the Procedure);

Not complying with state regulatory labor protection requirements. The specified decision is made if at least one of the above parameters is negatively assessed (clause 38 of the Procedure).

If working conditions in the workplace are classified as hazardous working conditions, the employer should immediately develop and implement a set of measures aimed at reducing the level of exposure to hazardous factors in the working environment and the labor process or reducing the time of their exposure (clause 39 of the Procedure).

We formalize the results of the certification

According to paragraph 44 of the Procedure, the certification commission draws up the results of workplace certification for working conditions in the form of a certification report. The following documents must be attached to this report:

Order on the creation of a certification commission and approval of the schedule for certification work;

List of workplaces subject to certification;

Workplace certification cards with measurement and assessment protocols;

Summary statement of workplace certification results (Appendix No. 6 to the Procedure);

Summary table of classes of working conditions established based on the results of certification and compensation that must be established for employees (Appendix No. 7 to the Procedure);

Action plan to improve and improve working conditions (Appendix No. 8 to the Procedure);

Final minutes of the meeting of the certification commission based on the results of certification (Appendix No. 9 to the Procedure);

Information about the certifying organization (Appendix No. 10 to the Procedure) with attached copies of documents for the right to carry out measurements and assessments (accreditation certificate with an appendix that establishes the scope of accreditation of the testing laboratory, notification of inclusion in the Register of accredited organizations that provide certification services);

Minutes of meetings of the certification commission;

Conclusions based on the results of the state examination of working conditions (if any);

Instructions from officials regarding identified violations (if any).

Next, the certification commission within 10 calendar days from the date of receipt of the report, examines it, signs the minutes of the meeting of the certification commission based on the results of certification of workplaces and transfers it along with the certification report to the employer.

The stage that completes the certification process is the employer signing an order to complete the certification and approve the certification report. He is given 10 working days for this from the date of receipt of the final minutes of the meeting of the certification commission. Do not forget to familiarize all members of the certification commission, employees, as well as other persons specified in it with the order to complete the certification.

What is the penalty for violating the deadlines for certification?

Clause 52 of the Procedure establishes that responsibility for conducting certification, accuracy and completeness of providing information in labor inspection rests with the employer. Responsibility for the reliability of measurements and assessments rests with the employer and the certifying organization. Thus, in case of violation of the procedure for conducting certification, as well as the employer reporting false information to the labor inspectorate, the employer may be brought to administrative liability under Article 5.27 of the Code of Administrative Offenses of the Russian Federation.

The fine in this case will be:

For an official - from 1000 to 5000 rubles;

Individual entrepreneur - from 1000 to 5000 rubles. or suspension of its activities for up to 90 days;

Suspension of activities is applied if there is a threat to the life and health of people

Organizations - from 30,000 to 50,000 rubles. or suspension of activities for up to 90 days.

Please note: if workplace certification was carried out after December 1, 2010 by a non-accredited organization, the labor inspectorate has the right to require the employer to re-certify. About this - paragraph 11 of the order of Rostrud dated August 31, 2011 No. 193.

Hello! In this article we will look at the procedure for certifying workplaces based on working conditions.

Today you will learn:

1. What is certification, what is the procedure and stages of its implementation;
2. What are the dates and validity period;
3. What's new in 2019;
4. Where the research results can be useful and which companies are doing this.

Certification, what is it

This concept is from the section of labor legislation. Indicates matching detection environment and other factors at a person’s place of work, labor safety standards, for harmful and dangerous indicators.

If these factors are detected, the employer is obliged to develop an algorithm of actions to bring working conditions closer in accordance with these standards.

The phrase “job certification” was actively used until 2013; already in 2014, the definition of “special assessment” came to replace it.

The very concept and rules for its implementation are supported by Federal Law No. 426 of December 28, 2013. The main thing in this action is a set of techniques for detecting and assessing the harmfulness and danger of production indicators and the degree of their impact on human health.

Why is certification needed and is it needed at all? This procedure is carried out to divide all production factors into classes and subclasses according to the degree of negative impact on human health.

This division plays a big role in the lives of many workers. Employees engaged in a labor process with negative working conditions can count on a reduction in their length of service in order to receive a pension and receive benefits.

Certification allows you to give a full assessment of each workplace from several sides, its goals:

1. Assess the degree and level of how factors in the working environment influence a person.
2. Identify the severity and intensity of individual production cycles on the employee’s health.
3. Determine the level of injury and its safety.
4. Determine the provision of special clothing for each hired employee for life-threatening jobs.

The result of this assessment is the completion of a certification card, which forms the basis for the development of measures to reduce injuries at the enterprise.

Who is subject to special assessment of working conditions?

Special certification of workplaces applies to all categories of employers.

These include:

• regardless of the type of property;
• Commercial firms;
• Budgetary institutions;
• with at least one employee on staff.

Only individual entrepreneurs who do not have employees, as well as individuals who have civilian employment, but do not register them properly, are not subject to this procedure.

Payment to specialists conducting certification is made only from the accounts of enterprises and institutions that have undergone such verification, as stipulated in the Labor Code, Art. 212.

Procedure for certification of workplaces

The process of determining the level of occupational hazards can be carried out in several ways:

1. It is carried out only at the expense of the employer. Large enterprises can do this.
2. The entire range of work is carried out by a third-party company, whose competence is the certification of workplaces. It must be certified and have the appropriate license.
3. Conducted jointly. Financial and preparatory work is carried out by specialists of the audited organization, and measurements are carried out by a third-party company.

All of the listed works are regulated by the “Regulations on the Rules for Certification” adopted by the Ministry of Labor and Social Affairs. development of the Russian Federation and entered into force on July 1, 1997. Amendments were made only on September 1, 2008.

The entire special assessment process can be represented in several stages:

1. Preparation for assessment work.
2. The main one, which lies in the verification itself.
3. Final, development of final documents with records of the results of all research
4. Evaluation of the results obtained during the procedure.
5. Preparation for certification of the organization based on the results of the audit.

Let's look at each stage in more detail.

Preparation

The head of an institution that is subject to a special assessment of workers appoints his employee as the chairman of the commission. He, in turn, selects his team. Basically, a person responsible for occupational safety and health at work is appointed to the position of chairman; this may be an occupational safety engineer (OHS).

In any company or organization, the certification commission includes:

• OT Engineer;
• HR employee;
• Mechanic;
• Electrician or power engineer;
• Payroll accountant;
• Honey. worker;
• Member of a trade union organization;
• Technologist.

The number of people can be determined individually; such a rule is not specified in regulations for assessing conditions.

Such a composition can be observed in small institutions, and in large companies similar commissions should be present in all individual departments with a central commission at its head.

Each list of employees for workplace certification is approved by an order for the main activity, indicating the full name, position of the chairman and members of the commission, as well as the timing of the inspection.

All representatives undergo training. To do this, the chairman must invite a specialist regional organization according to OT, for carrying out methodological lessons. The seminar can last for two days.

The next action on the part of the commission is to develop a schedule of events. At this stage, the timing and stages of certification are determined, indicating authorized persons.

Next, a list of workplaces that are subject to assessment is determined, indicating harmful and dangerous factors for the main measurements. When compiling the register, workers rely on the “General Classification of Occupations” and identify the types of work that are most susceptible to the negative impact of factors.

They mainly refer to employee complaints, for example, lack of air ventilation in the room, vibration, loud noise.

Documentation of the list is presented in the form of a table and plays an important role in the overall certification procedure, since it determines the scope of the entire certification work.

And the last step of this stage is the collection and systematization of complete information about each workplace, its environmental factors, as well as preparation regulatory framework regulating the special assessment of the risk of injury to a person and the provision of personal protective equipment (PPE).

Main stage

Certification is aimed at identifying the compliance of work factors with state occupational safety standards in a number of areas:

• Compliance with hygiene standards;
• Risk of injury in the workplace;
• Availability of protective clothing, gloves, boots, respirators, and goggles for workers;
• Comprehensive assessment of all conditions.

The assessment, according to hygienic criteria, takes into account all dangerous and harmful factors, severity, and tension. It can also be biological, physical, chemical factors. It is carried out with special measuring instruments. The results identified as a result of measurements are documented in a protocol.

The protocol includes the following data:

1. Date of measurements.
2. Identification of the unit being assessed.
3. Name of measuring instruments.
4. Name of the factor being measured.
5. A drawing of the room in which measurements were taken indicating the exact location.
6. Standard value of the measured factor for further comparison.
7. Autograph of the person responsible for the measurement.
8. Stamp and signatures of employees of a third-party organization, if one is involved.

Only specialized companies own measuring instruments, and the risk of injury is checked by specialists from their own commission.

When assessing injuries, power, machine tools, accessories and working tools, special clothing, timeliness of instruction are checked, as well as their compliance with regulatory standards and the availability of safety certificates for automated mechanisms.

When assessing PPE, the correctness and complete provision of workers with them at each workplace is checked. Before assessing the availability of PPE, the commission must study and draw up protocols for the above stages in order to determine what equipment is necessary to have at the enterprise and whether they are fully available.

The outcome of the job evaluation must be recorded. Based on the data obtained and comparing them with standards, the class, subclass of difficulty of being in the workplace, the hazard class, and the compliance of the place of work with safety standards are determined.

All research results are recorded in a special map, on the basis of which an action plan to improve the climate in the workplace is developed.

Attestation card

The map is a final document that confirms the actual situation at each certified site, current benefits and compensation for employed people, standards for issuing personal protective equipment, and a number of measures to eliminate or minimize undesirable performance indicators.

With the help of the assessment document, places are identified that have not passed the assessment, that is, do not meet safety standards, and a list of poor indicators in production is determined, which are subsequently used when applying for a position, in order to inform the person about the conditions of future work.

Final

Involves preparing output documents:

1. A register of workplaces with the results of inspections separately by structural units and as a whole, indicating the number of workers and the provision of their special clothing.
2. Protocols for compliance with various OT requirements.
3. Work plan to eliminate identified violations.

All documents must be signed by the commission members and the chairman. The results of the certification should be communicated to the entire team, with the deadlines for completion announced. The results of such verification are stored for 45 years and are strict reporting forms.

What work must be certified

Mandatory assessment is carried out for compliance with safety standards when using manual mechanisms, automated devices and equipment that may be exposed to harmful and dangerous factors.

Such criteria do not apply to special assessment working conditions, it has no restrictions. That is, it is carried out regardless of the above indicators.

Until 2014, remote workers or homeworkers were subject to certification. And what about office workers? Today, Law 426 provides for the assessment of the workplace of an office worker on a general basis.

Certification terms

According to the rules of mandatory certification, testing to ensure that working conditions comply with safety standards is carried out once every 5 years. But there are times when an unscheduled inspection is coming, which can be carried out ahead of schedule.

1. An unscheduled revaluation may be associated with the commissioning of new production facilities, which leads to the attraction of new work force, changes in production technology and the emergence of new working factors.
2. Another point for unscheduled inspection may result from the occurrence of an accident or occupational disease that occurs in the presence of harmful and dangerous factors.
3. At the request of the labor inspectorate.
4. At the request of employees and representatives of the organization's trade union.

In general, the average duration of certification is five years.

Innovations in 2019

Radical changes took place in 2014. According to the law, the name of the procedure has changed. Previously, certification of workplaces, now the concept of special assessment of working conditions is used.

Since 2015, all employers have been required to report on a special assessment to the Social Insurance Fund authorities in order to assign a class of conditions, which is necessary for submitting reports to the Pension Fund authorities.

Those organizations that were certified before 2017 must be recertified until December 31, 2018.

According to a letter from the Ministry of Labor Russian Federation such certification should be considered invalid and currently it is necessary to undergo a special assessment of working conditions for compliance with hygiene and injury safety standards.

However, not all companies rushed to comply with the requirements of the Federal Law on time. Information about violators is currently summarized in electronic format and is under analytical review by inspectors from the Prosecutor's Office of the Russian Federation and the State Labor Inspectorate, which will make it possible, in the future, to apply penalties to entrepreneurs without going to the “place.”

The fines are now significant:

If an accident occurs at the workplace and a special assessment has not been carried out, the employer becomes guilty and is subject to a fine of up to 400,000 rubles. A more deplorable outcome may occur, such as imprisonment or forced labor.

In any case, certification of workplaces for working conditions must be carried out.

Where are certification results used?

As already noted, the results of the special assessment since 2015 are reflected in the report of the social insurance fund in the form. FSS specialists decided to raise or discount the percentage of injury tax.

This column, which reflects the number of workplaces that have been tested for harmfulness and danger, has so far been called the certification of the organization’s workplaces, but it is only a matter of time; perhaps it will be renamed a special assessment.

For the pension fund, these results also play an important role. There is a table of classes and subclasses of conditions according to which additional insurance premiums are charged on the wages of pest workers. tariff. The tariff can vary from 0 to 8%.

Employees for whom accountants submit name lists to the Pension Fund of the Russian Federation indicating benefits for each employee may retire early.

For example, boiler room operators (stokers), electric and gas welders, and other professions according to workplace certification.

According to the established categories, the employer is obliged to conduct regular medical examinations of its workers, improve the quality of their work by introducing new personal protective equipment, and provide them with benefits.

Organizations licensed to conduct workplace certification

In Russia, in every region there are organizations that specialize in conducting special assessments. They can conduct a full inspection, or they can only take measurements. Who carries out certification of workplaces in Russia?

For example, in Moscow and the Moscow region there are about 94 such firms.

Among them are the most popular:

• ATON ECO-safety and labor protection;
• SOKRON;
• Workplace Certification and Occupational Safety and Health Service;
• Tekhnometr LLC.

And this is not the whole list. The most optimal conditions are offered by the company Glavpromekspertiza LLC, the most widespread company on the market for such services. It has proven itself not only in the Moscow region, but also in other regions of the country. The activity has been carried out for 15 years. The main advantage is the low cost of workplace certification, the latest measuring equipment, qualified specialists in their field with higher education.

The Mercis company provides a full range of labor assessment services. Capable of conducting microbiological tests. Low prices and a constant system of discounts on services attracts organizations more and more. Serves the city of St. Petersburg and surrounding regions.

AKTSOT LLC, this company has established itself in the market for labor assessment services in the Altai Territory. A very popular company, it takes a flexible approach to each organization, that is, it can adapt to any conditions for certification, will conduct an assessment in as soon as possible with minimal paperwork.

To choose the most suitable company, you need to study in detail the complete information about the company, reviews, certifying documents.

Tasks of the commission:

• Manage and control all stages of the audit;
• Collection necessary documents and their study;
• Compiling a list of workplaces that will be inspected;
• Checking the compliance of the names of professions and positions with the Unified Directory;
• Numbering of workplaces;
• If necessary, propose changes to the employer’s obligations in the employment contract (providing protective equipment, changing the work schedule, providing salary bonuses for harmful activities, etc.);
• Developing a plan to bring places into compliance with standards.

An accredited organization is an independent entity. An employer may involve several organizations.

“management and optimization of a production enterprise”

Based on the results of monitoring, the employer is obliged to bring working conditions into compliance with legal requirements. And although certification of workplaces based on working conditions is important for any enterprise, it is of particular importance for business entities:

• with complex technological equipment;
• with equipment under high voltage;
• with a high risk of radiation contamination of the worker;
• with the operation and transportation of hazardous raw materials, etc.

Important point! The assessment of working conditions can be carried out exclusively by a specialized organization (list on the website of the Russian Ministry of Labor), which has at least 5 certified experts in the field of occupational hygiene, general hygiene or in the field of sanitary and hygienic laboratory research.

Documents for workplace certification

To do this you need:

• Check the condition of workplaces;
• Change the amount of insurance premiums in case of injury;
• Make a list of persons who need to undergo a medical examination;
• Provide personnel with protective equipment;
• Change the work schedule for those working in hazardous conditions (shorten the working day, establish additional leave, etc.);
• Change the process technology or suspend the work of the workshop;
• Bring job titles into line All-Russian classifier professions;
• Apply sanctions for violations of labor protection.

Who conducts the assessment of working conditions Every employer of any form of ownership (individual entrepreneur, legal entity) is required to organize certification.

List of documents for workplace certification

Request a cost estimate and select profitable terms Send a request How much does workplace certification cost? The cost of certification events in St. Petersburg depends on the operating conditions of the organization and ranges from 500 rubles. for one workplace. This cost may also be added to:

• additional insurance contributions and allowances for employees upon detection harmful factors;
• improvement costs working conditions, modernization of equipment and replacement of collective and individual protective equipment;
• large fines for the lack of certification results if the results of the inspection are declared invalid.

Reference! Certification of workplaces according to OKPD 2 has code 71.20.19.130.

The procedure for certification of workplaces according to working conditions in 2018

Attention

A copy (extract) of the approved list of works (professions, positions), during the performance of which milk or other equivalent food products (if available) are provided free of charge for preventive purposes;15. A copy (extract) of the list of industries, workshops, professions and positions with hazardous working conditions, work in which gives the right to additional leave and a shortened working day (if any);16.

List (extract) of jobs, names of professions and positions whose employees are provided with additional payments for harmful conditions labor (if available);19.

What documents need to be completed after workplace certification?

Hygiene assessment is carried out in accordance with the guidelines: R 2.2.013-94 and R 2.2.2006-05. Sanitary working conditions are assessed, whether hygiene rules are observed, whether there are any violations on the part of the employer, whether all conditions for the safety of the employee have been created. Laboratory examinations and sampling are carried out. Based on the assessment results, working conditions are divided into 4 hazard classes: optimal, acceptable, harmful and dangerous.

Stage 2. Injury assessment During the assessment, the work equipment, namely: operational documents; is there any protection when working on this equipment; presence of fences, signal markings, blocking, etc.; serviceability of signals about breakdown, emergency start, power outage, etc.; protection of equipment and electrical wiring from external influences. The tools and devices needed for the job are assessed to see if they comply with the standards.

How to conduct workplace certification

Implementation procedure compensation payment in an amount equivalent to the cost of milk or other equivalent food products, and the List of harmful production factors, under the influence of which, for preventive purposes, it is recommended to consume milk or other equivalent food products"; - Lists N N 1 and 2 of production, work, professions, positions and indicators that give the right to preferential benefits pension provision, approved by Resolution of the Cabinet of Ministers of the USSR of January 26, 1991 N 10, put into effect on January 1, 1992. Certification is not a “for show” procedure, but a process that helps identify harmful and dangerous factors in the working environment and the labor process that can be eliminated or reduce their impact through simple, low-cost interventions. The automated workplace is the first step towards world standards of safe working conditions in the organization.

Certification cards, summary statements of workplaces with certification results must be attached to it; A plan of measures that are necessary to improve and improve working conditions in enterprises and organizations. Such close attention of legislation to certification issues is explained by the fact that the topic of worker safety in our country is under constant control.

It is important that in the pursuit of profit, employers do not forget about the people who create their wealth and prosperity. It is clear that certification requires certain investments.

Saving on this issue can only bring imaginary momentary achievements. Then it will turn against the employer, causing much greater losses.

Documents required for certification of workplaces at the enterprise

Info

Documentation of certification is also important for the employer because he has confirmation of the harmfulness, danger or severity of working conditions at his workplace, which is necessary to determine the amount of compensation for personnel. Once received, he makes such payments legally, avoiding possible underpayments or overpayments, which could lead to some penalties over time.

• Measuring harmful and dangerous production factors. Testing laboratory evaluates all dangerous and harmful production factors, and also carries out their measurements.
• Division of working conditions by hazard classes. There are 4 hazard classes in total.
Table 1. Hazard classes of working conditions No. Class Note Example 1 There is no optimal danger or it is within the normal range - 2 Acceptable harm caused by work to the body, which disappears after rest Eye fatigue 3 Harmful harm caused to the body can cause occupational diseases that threaten temporary or permanent disability Stomach ulcers among airline dispatchers 4 Hazardous work can cause acute occupational illness or threaten life Injuries of industrial climbers

1. Registration of certification results.

There are situations when an inspection is carried out outside the plan:

• When changing equipment;
• When raw materials and supplies change;
• In case of industrial injuries or accidents;
• When changes are made to technology;
• When taking measures to improve working conditions and bring them to relevant standards;
• When changing protective equipment;
• At the suggestion of a trade union member;
• Based on the results of the state examination;
• When new jobs appear.

The certification process There are three stages of certification, this is an assessment of: hygiene standards, injury risk, and protection. Based on the results of the certification, a comprehensive assessment is concluded.
When checking workplaces in production, the impact of the following factors is checked: biological, chemical and physical. When assessing conditions labor activity the intensity of labor and its severity are checked.
All-Russian classifier of worker professions, office positions and tariff categories; — justification for planning and financing measures to improve labor conditions and safety at the employer, including at the expense of funds for mandatory social insurance from accidents at work and occupational diseases; — collecting and processing information about the state of labor conditions and safety at employers. The main documents that must be followed when carrying out ARM are: - Order of the Ministry of Health and Social Development of Russia dated April 26, 2011.
N 342n “On approval of the Procedure for certification of workplaces according to working conditions”; - Guide R2.2.2006-05 “Guide to the hygienic assessment of factors in the working environment and the labor process.

The places on working conditions, taking into account the innovations adopted in 2015, received some serious changes. The employer must become familiar with all provisions required for a special workplace assessment.

This is exactly what the complex of measures that sums up the results of the analysis of the working conditions of personnel came to be called.

New in the certification of workplaces for working conditions in 2020

The purpose of the current procedure is to evaluate the existing ones.

You can understand the innovations that relate to conducting a comprehensive analysis after reading Federal Law No. 426-FZ “On Special Assessment of Working Conditions”.

The main changes concern:

1. Techniques for implementing changes. This requires a clear definition of performers and rules for assessing biological factors.
2. Administrative liability for untimely completion of the procedure.

During 2015, the issue of canceling a set of assessment activities for certain categories of small and medium-sized businesses was resolved at the legislative level. This provision did not find support among legislators and will need to be passed in 2020.

An exception will be companies that have valid results after the campaign until 2014.

By whom and when is certification carried out?

A special commission is being created to conduct a comprehensive analysis of places of work.

The composition is formed from the following category of specialists:

1. An enterprise specialist engaged in the field of labor protection.
2. Representative of the employer, competent in current production issues.
3. Representatives of the trade union organization of the enterprise.
4. An authorized person of the certifying organization.

Involving a representative of the certification company is mandatory. Even when dangerous factors and hazards are identified that can be recorded independently, the results cannot be considered legal.

The certifying company undergoes mandatory accreditation, which confirms its knowledge of methods for performing the procedure in the prescribed manner.

Job certification has not changed and is valid for 5 years. Previous companies date back to 2009 and 2014.

However, when creating new jobs, the law establishes a period of 60 working days from the date of commencement of operation until the moment of special analysis of this place.

If working conditions at the workplace improve, the employer may conduct an extraordinary company assessment of the place of work. According to the amended procedure, even if there are recognized results of a workplace assessment, if labor is available, a repeat procedure will be required.

Find out what a special assessment of working conditions is from the video.

The procedure for certification of workplaces in 2020, paperwork

To carry out control actions within the framework comprehensive assessment workplaces will need to implement some organizational measures:

1. Create a commission to conduct certification.
   The document defines the composition of the governing council.
2. Event schedule.
   The deadlines for completing actions are established on the basis of a separate document signed by the manager.
3. Agreement with the certification organization.
   When concluding a contract, the basic rule determines the independence of the employer and the invited organization.

A comprehensive review of the place of work provides an objective assessment of the state of working conditions. The employer provides all primary documentation, provides unobstructed access to each production site.

The established procedure for conducting certification provides for successive stages of the procedure:

1. Jobs are identified that are subject to a comprehensive assessment, including on the basis of List No. 1 and List No. 2.
2. Current dangerous or harmful factors are identified.
   Their quantitative or qualitative assessment and assessment of compliance with established standards are carried out.
3. An analysis of auxiliary factors is carried out - provision of protective clothing and protective equipment for workers.
4. A final document is drawn up that allows you to draw a conclusion about production conditions, and, if necessary, determine the types of compensation or benefits.

The results of a comprehensive assessment for individual locations are determined on the basis of the final document, which takes into account:

• • initial documents for starting a set of activities;
  • list of workplaces for research;

• objective information about the certifying organization;
• comprehensive assessment card for each workplace;
• summary documents for all workplaces, including a table of hazard classes and assigned types of compensation;
• the final document of the meeting of the certification commission, indicating comments and suggestions based on the results of the completed work;
• an approved action plan to improve working conditions for individual workplaces;
• conclusion based on the state examination of the comprehensive assessment.

The results of the activities carried out are mandatory for implementation by the employer of any form of ownership within the established time frame.

Penalties for lack of certification

Changes to the Administrative Code provide for two types of liability for non-compliance with the established Law on a comprehensive assessment of working conditions.

The penalty for untimely conduct of scheduled (or extraordinary) certification includes a fine of up to 30 thousand rubles, or suspension of the company’s activities for a period of 1 to 3 months.

In addition, there is a penalty for incorrectly conducted certification, where executive will be punished in the amount of 5 to 10 thousand rubles, and a legal entity - up to 80 thousand.

Responsibility for maintaining workplaces in unsatisfactory condition is provided. A fine of 20 to 30 minimum wages is imposed on an official, and from 200 to 300 equivalent amounts for a legal entity.

It is in the interests of the employer to ensure compliance with the established regulatory parameters for each harmful factor, with the exception of those places that are included in the mentioned Lists No. 1 and No. 2.

When identifying measures to qualitatively change working conditions, they are also implemented to work in full. After all, punishment for evading the implementation of measures can, if repeated, even lead to suspension of activities for up to 3 years.

Who may not undergo workplace certification?

There are few cases when a complex procedure for comprehensive analysis of working conditions is not required. This mainly applies to small businesses.

In the case of employment of only one person, when no employment contract is drawn up. Accordingly, there is also no need to assess the workplace.

However, when renting an office where there is at least one workplace, certification will be required.

When working in a company remote workers, there is also no need to analyze their workplace. The number of employees does not matter here.

You can save a little on certification if you have several similar places with the same type of working conditions.

There is no need to inspect every workplace.

It is only important to take into account two restrictions:

• the analysis is carried out for 20% of the existing such places of work;
• the number of places for a comprehensive assessment cannot be less than two.

To prevent violations in determining the scope of work, you need to confirm their quantity in accordance with staffing table for the enterprise.

Compliance with the established procedure and deadlines for conducting a comprehensive analysis of workplaces will allow us to establish legal types of compensation and benefits for all categories of workers and develop measures to improve working conditions.

Payment of administrative penalties for untimely implementation of a set of measures is often larger than the funds needed to improve working conditions.

You can learn more about the special assessment of working conditions from the video.

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The employer's obligation to provide for employees safe conditions labor provided for in Article 212 Labor Code. It states that safe working conditions are those “in which exposure to harmful and (or) hazardous production factors on workers is excluded or their exposure levels do not exceed established standards.” To fulfill this responsibility, there is certification of workplaces.

Article 209 of the Labor Code sets out a mechanism by which an employer can determine whether working conditions at an enterprise comply with established standards. We are talking about certification of workplaces, which includes not only the identification of harmful or dangerous production factors, but also measures to bring working conditions into compliance with labor safety standards.

Procedure for certification of workplaces

The procedure for certification of workplaces was approved by order of the Ministry of Health and Social Development of Russia dated August 31, 2007 No. 569 (hereinafter referred to as the Procedure). Let us recall its main provisions.
All workplaces available at the enterprise must be certified (clause 1 of the Procedure). Moreover, each workplace must be certified at least once every five years (clause 5 of the Procedure).
The circle of employers required to carry out certification includes all organizations and individual entrepreneurs - employers registered in the prescribed manner (clause 1 of the Procedure).
It is necessary to evaluate all hazardous and harmful production factors present in the workplace - physical, chemical and biological (clause 15 of the Procedure).
The levels of dangerous and harmful factors should be determined on the basis of instrumental measurements carried out during work, during production process(Clause 15 of the Procedure).
The results of instrumental measurements of harmful and dangerous production factors should be recorded as they are assessed. In the protocols, in addition to the actual value of the measured factor, it is necessary to indicate its standard value and information about regulatory documentation, where the maximum permissible concentrations and levels of this factor, the class of harmfulness and danger for it are established (clause 18 of the Procedure).
In addition to assessing working conditions, certification of workplaces includes a study of injury safety and the provision of workers with personal protective equipment (Sections IV and V of the Procedure).
When assessing the safety of workplaces, it is necessary to check production equipment, fixtures and tools, and the provision of training and instruction facilities. Thus, when assessing training and instruction tools, one should check the availability of documents (certificates) confirming that employees have completed the necessary training, and safety and labor protection instructions (clause 27 of the Procedure). When assessing the safety of workplaces, they check “the availability, correctness of maintenance and compliance with the requirements of operational documents for production equipment (passports, operating instructions, etc.) in terms of ensuring occupational safety” (clause 28 of the Procedure).
Based on the results of the injury safety assessment of the inspected workplaces, a protocol must be drawn up (Appendix No. 4 to the Procedure).
The protocol is drawn up based on the results of assessing the provision of workers at the workplace with personal protective equipment (Appendix No. 5 to the Procedure) and their effectiveness (clause 36 of the Procedure).
final grade actual condition working conditions should reflect (clause 39 of the Procedure):
- degree of harmfulness and danger of production;
- degree of injury safety of workplaces;
- the degree of provision of workers with personal protective equipment.
Based on the certification results, a workplace certification protocol for working conditions should be drawn up, to which the following should be attached:
- workplace certification cards for working conditions;
- statements of workplaces and the results of their certification for working conditions in departments;
- a summary statement of workplaces and the results of their certification for working conditions in the organization;
- action plan to improve and improve working conditions in the organization;
- order to conduct certification and involve a specialized organization in this work (if necessary);
- a list of company workplaces subject to certification, indicating the working conditions factors being assessed;
- copies of documents for the right to carry out measurements and assessments of working conditions by a specialized organization (if it is involved);
- order to complete the certification of workplaces and approve its results.
Upon completion of workplace certification, the following documents must be sent to the regional state labor inspectorate (clause 46 of the Procedure):
- list of workplaces (Appendix No. 1 to the Procedure);
- statements of departments’ workplaces and the results of their certification for working conditions and a consolidated statement of the organization’s workplaces and the results of their certification for working conditions (Appendices No. 6 and 7 to the Procedure);
- information summarized in Appendix No. 10 to the Procedure.
The recommended storage period for certification documents is 45 years (clause 8 of the Procedure).

Who will conduct the certification

Certification at an enterprise is preceded by a number of preparatory activities (Section II of the Procedure).
First, you need to issue an order for the organization to create a certification commission (and, if necessary, in the structural divisions of the company). The order appoints the chairman of the certification commission, its members and persons responsible for drawing up, maintaining and storing documentation for the certification of workplaces according to working conditions, the terms and schedule of certification work.
The certification commission is formed, as a rule, from specialists who have been trained in general issues certification of workplaces for working conditions in organizations authorized for this type of training by the federal executive body exercising the functions of developing public policy and legal regulation in the field of labor.
It is recommended that the organization’s certification commission include heads of the organization’s structural divisions, lawyers, occupational safety and health services specialists, human resources specialists, labor and wages, representatives of laboratory departments, chief specialists, medical workers, representatives trade union organizations or other representative bodies authorized by employees, representatives of labor protection committees (commissions), authorized (trusted) persons for labor protection of trade unions or the workforce.

Functions and powers of the commission

Certification commission of the organization in which certification of workplaces is carried out according to working conditions:
1) provides methodological guidance and control over the work on certification of workplaces for working conditions at all its stages;
2) forms the regulatory legal and local documents necessary for certification of workplaces according to working conditions regulations, organizational, administrative and methodological documents and organizes their study;
3) compiles a complete list of the organization’s workplaces in accordance with Appendix No. 1 to the Procedure, highlighting similar workplaces and indicating the assessed working conditions, based on the characteristics of the technological process, the composition of production equipment, the raw materials used, the results of previously carried out measurements of harmful and (or) indicators hazardous production factors, employee complaints about working conditions;
4) prepares proposals for bringing the names of professions and positions of the organization’s employees into compliance with the requirements of the law, if these professions and positions provide for the provision of compensation to employees;
5) assigns codes to production, workshops, areas for carrying out automated processing results of workplace certification for working conditions. It is recommended to assign each workplace its own serial number, including workplaces of the same name;
6) draws up and signs workplace certification cards for working conditions;
7) organizes familiarization of workers with the results of certification of workplaces on working conditions;
8) if there are harmful and (or) hazardous production factors in the workplace, prepares proposals for making changes and (or) additions to the employment contract on the employer’s obligations to provide the employee with the necessary personal protective equipment, establish an appropriate work and rest regime, as well as other established legislation on guarantees and compensation for work under harmful and (or) dangerous working conditions;
9) based on the results of certification of workplaces for working conditions, develops an action plan to improve and improve working conditions in the organization, which includes, among other things, measures that require significant material costs. The plan of measures to improve and improve working conditions in the organization indicates the sources of financing for the measures, the timing of their implementation, the performers and the harmful and (or) hazardous production factors to be eliminated for specific workplaces. An action plan to improve and improve working conditions in the organization is signed by the chairman of the certification commission and, after agreement with the labor protection committee (commission), trade union or other representative body authorized by employees, approved by the employer and included in collective agreement;
10) makes proposals on readiness for certification of the organization of labor protection work.

The requirement to certify workplaces based on working conditions should not be neglected. Even if the company is small and its only tools are computers. The rules make certification mandatory for all employers, with the exception of individuals that are not individual entrepreneurs.
And violation of labor protection legislation is fraught with administrative penalties. For organizations, for example, fines from 30,000 to 50,000 rubles or suspension of activities for up to 90 days are provided.
Issues related to labor protection are regulated by Rostrud and the relevant regional committees for labor and employment.